Job Description Summary

The Hollings Cancer Center (HCC) Finance Pre-Award Budget Specialist is a critical position to the Clinical Trials Office (CTO). This position works closely with the CTO clinical operation, the regulatory unit, along with other University departments including the Office of Research Sponsored Programs (ORSP). This person is responsible for pre-award research grant activities (both federal and non-federal) for trials managed within the HCC CTO and oversee the submission and execution of contracts within Cayuse, along with the development and negotiation of study budget.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC001332 HCC CTO Administration

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

38,985.00 - 55,559.50 - 72,134.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Duties:

35% Oversee the budget process for all new trials conducted through the HCC Clinical Trials Office (CTO). Works closely with are approved third party entity to receive the prospective reimbursement analysis (PRA) information. Utilize PRA information to develop the study calendar and budget. Works with MUSC Principal Investigator (PI), CTO, and MUSC ancillary services to ensure all costs associated with the trials are incorporated into the study budgets. Has knowledge on how to review complex research protocols, extracting all pertinent information that translates to budget items. Reviews information from the HCC Resource Allocation and Feasibility Team (RAFT) and works with study coordinators to identify any financial feasibility issues that would preclude HCC from participating in a trial. Develops working relationship with HCC PI’s for reviewing PRA and study budget/contract content and obtaining PI approvals. Negotiates budget contracts with sponsors when all costs are not covered and determines whether a study is financially viable based on the outcome. Develops complex budgets ensuring all personnel pieces are accounted for, all patient care services are appropriately billed, all indirect costs (IDCs) are accounted for, start-up costs are accounted for, and CTO services are appropriately budgeted for based on the fee schedule approved by Grants and Contracts Accounting. To promote research billing compliance, ensures study contract, budget, study calendar is created in harmony with the PRA. Tracks the status of the budget review and negotiation and ensures proper timing of budget activities to promote timely study activation. Reports budget milestones within the clinical trials management system (CTMS) and keeps stakeholders such as the sponsor, PI, study team abreast of current statuses. Ensure proper filing and organization of budget documents and correspondence per CTO policies.

35% Study Calendar Development Has working knowledge on how the calendars play a role in billing compliance and demonstrates understanding in the matching and translation of study procedures outlined in a protocol and PRA and selection of procedures within the calendar. This position will utilize the coverage analysis documents provided by the approved third party entity to build electronic study calendars. They will be responsible for assisting with translating initial study documents into (SPARCRequest) calendar structure, adding the correct CPT coded services, to study calendars. Additionally, this position will record appropriate payer determinations and protocol notes in the study calendar. Ensure appropriate service requests are submitted. Notify designated service providers of calendar build for initial study reviews

20% Contract Management. Works closely with ORSP in adhering to university policies and procedures for research contract review. May also work with MUSC legal should any service agreements be entered. Has working knowledge of Cayuse to properly create and submit new studies and contract amendments for review. Develops internal budget per MUSC policy and guidance and ensures that the internal budget matches other study documents such as the PRA, negotiated sponsor budget template and consent. Tracks the status of the contract review and ensure proper timing of submission and processing for promoting timely study activation. Reports contract milestones within the clinical trials management system (CTMS) and keeps stakeholders such as the sponsor, PI, study team of current statuses. Ensure proper filing and organization of contract documents and correspondence per CTO policies.

10% Continuing Education, Reporting and Additional Duties. Participates in CTO pending projects meetings. Participates in DFG meetings as needed to provide updates directly to DFG investigators. From time to time, special projects or workgroups may be established to promote process improvement or assist with strategic planning. Will be expected to participate in CTO staff meetings, OCR meetings and other continuing education

MUSC Minimum Training and Experience Requirements:

A high school diploma andthree yearsprofessional experience in a related area such as accounting, auditing, finance or commercial lending.A bachelor’s degree with multiple accounting courses may be substituted for two years of the required work experience.

MUSC Physical Requirements:

(Note:The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift)

Ability to perform job functions in an upright position. (Frequent)
Ability to perform job functions in a seated position. (Frequent)
Ability to perform job functions while walking/mobile. (Frequent)
Ability to work indoors. (Continuous)
Ability to work in confined/cramped spaces. (Infrequent)
Ability to bend at the waist. (Infrequent)
Ability to squat and perform job functions. (Infrequent)
Ability to fully use both hands/arms. (Continuous)
Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)
Ability to reach in all directions. (Frequent)
Possess good finger dexterity. (Continuous)
Ability to maintain tactile sensory functions. (Continuous)
Ability to lift and carry up to 15 lbs., unassisted. (Infrequent)
Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent)
Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent)
Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent)
Ability to maintain 20/40 vision, corrected. (Continuous)
Ability to see and recognize objects close at hand. (Continuous)
Ability to see and recognize objects at a distance. (Continuous)
Ability to match or discriminate between colors. (Continuous)
Ability to determine distance/relationship between objects; depth perception. (Continuous)
Good peripheral vision capabilities. (Continuous)
Ability to hear and/or understand conversations. (Continuous)
Ability to perform gross motor functions with frequent fine motor movements. (Continuous)

Additional New Requirements:
Computer literacy.

Additional Job Description

Minimum Requirements: A high school diploma and three years professional experience in a related area such as accounting, auditing, finance or commercial lending. A bachelor’s degree with multiple accounting courses may be substituted for two years of the required work experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry up to 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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