Administrative Assistant IV

Administrative Assistant IV – Lab of Ornithology Innovation & Integrated Technology Office (Hybrid)

*No Visa Sponsorship is available for this position.

About the Cornell Lab of Ornithology  

Located in the beautiful Sapsucker Woods Sanctuary, the Cornell Lab of Ornithology (the Lab) is dedicated to advancing the understanding and protection of the natural world and joins with people from all walks of life to make new scientific discoveries, share insights, and galvanize conservation action. The Lab is a vibrant unit within Cornell’s College of Agriculture and Life Sciences (CALS), where more than 250 staff create one of the world’s leading centers for research, education and outreach focused on birds and biodiversity.  Our management and staff are committed to the highest standards of ethics and excellence in all areas of our work. The Cornell Lab is committed to fostering a healthy workplace that values diverse perspectives and backgrounds as well as supporting growth and advancement opportunities. We recognize that diverse, inclusive communities create more innovative and impactful work to address global challenges and benefit humanity and nature. The Lab welcomes staff who are still learning in their careers and who are motivated to take on new challenges. Our management and staff are committed to the highest standards of ethics and excellence in all areas of our work, and our Board leadership includes faculty from Cornell and other universities, successful entrepreneurs and managers from the business and non-profit sectors, and conservation-minded citizens from the United States and beyond.

As a member of the Lab’s administrative service center team, provide independent, high-level, confidential program, administrative and customer service support for the Lab. This position currently provides support to the Lab of Ornithology’s Innovation and Integrated Technology Office

The Opportunity

While position responsibilities vary, every member of our community is expected to foster a culture of belonging and a psychologically healthy work environment by communicating across differences; being cooperative, collaborative, open, and welcoming; showing respect, compassion, and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others.      .

The position, which reports to the Lab’s Senior Technology Officer, will provide administrative support for the Lab of Ornithology’s Innovation and Integrated Technology Office.  This position (a)serves as primary contact for all administrative functions for assigned support area, (b) assists leadership on all center-related administrative tasks, (c) supports center finance specialists to ensure the smooth and timely processing of all financial submissions, (d) provides administrative backup for other centers at the Lab, (e) makes complex national and international travel arrangements for the Senior Technology Officer and visiting guests, (f) manages the Senior Technology Director’s schedule and calendar needs, (g) Track progress on IT related staffing plan items in collaboration with HR.(h) track and monitor software licenses and (i) plans, coordinates, and supports special meetings, events, visitors, retreats and workshops. The incumbent will act as liaison to both internal and external colleagues including staff, alumni, Lab members, research partners, commercial and governmental personnel. Attend and document meetings as requested by Center leadership and convey/relay information as appropriate. Assist with the administrative preparation and distribution of scientific papers, technical reports, and publications.

The position frequently acts as the liaison between centers and campus, local, national, and international collaborators, visitors, funding agencies, and customers.

This is a full-time, 39 hours a week position located at the Cornell Lab of Ornithology. This position will have opportunities for hybrid work flexibility with the typical expectation to be in the office 3-5 days per week depending on the Senior Technology Officer’s schedule.

What We Need

Required Qualifications:

• Associate’s degree and two (2) to four (4) years relevant experience or equivalent combination of education and experience.
• Experience proofreading and editing correspondences documents which requires attention to detail.
• Proficient in the use of standard office software such as Microsoft Office, Excel and other Microsoft products like Outlook etc.
• Experienced in managing and maintaining professional social media accounts, including LinkedIn, YouTube, and other relevant platforms. Skilled in using tools to schedule posts, monitor activity, and engage with audiences.
• Must be able to work evenings and weekends occasionally.
• Demonstrate a proven track record of successfully managing multiple projects and priorities simultaneously.
• Prior experience drafting and processing contracts and licensing agreements.
• Must be flexible and adaptable and able to change direction/tasks quickly as priorities change.
• Demonstrate a history of reliability and the ability to maintain confidentiality.
• Willingness to learn new skills and participate in relevant training courses.

• Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members. 
• Must be able to manage all issues with a high degree of judgment, tact, and diplomacy while fostering excellent working relationships with collaborators.
• Must be able to foster and maintain excellent working relationships with coworkers, collaborators, students, visitors, and customers. This requires approaching all matters with an open mind, sense of curiosity, service-minded attitude, tact, and diplomacy.
• Experience that demonstrates sound judgment, creativity, time management, and problem-solving skills.

If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t.

Preferred Qualifications:

• Bachelor’s degree with five (5) or more year’s related experience providing support for a Technology Office preferred.
• Prior experience with event planning and coordination is extremely helpful.
• Background working in an academic research organization helpful.
• Knowledge of Cornell’s accounting and administrative systems and policies helpful.
• Experience in WordPress, Concur and Photoshop helpful. Interest in conservation helpful.

Application Information:

• A Cover Letter and Resume are required for further consideration for this position. When applying through our system, please remember to attach your application materials (Cover Letter and Resume) in PDF format.
• Visa Sponsorship of any kind is not available for this position.
• Relocation assistance will not be provided for this position.

What We Offer

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely one (1) day per week and on-campus four (4) days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

University Job Title:

Administrative Asst IV

Job Family:

Administration

Level:

D

Pay Rate Type:

Hourly

Pay Range:

$25.52 - $29.66

Remote Option Availability:

Hybrid

Company:

Contract College

Contact Name:

Maria Avila

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.

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Cornell University's history of diversity and inclusion encourages all students, faculty and staff to support a diverse and inclusive university in which to work, study, teach, research and serve. No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. 

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2025-01-28