Administrative Coordinator

What you will do

• Manage complex, rapidly shifting calendars.
• Provide administrative support to two Senior members of our Leadership team, such as scheduling meetings, tracking workflow, preparing agendas, completing expense reports and taking meeting minutes.
• Coordinate in-person and virtual meetings, international and domestic travel, accommodations and logistics.
• Greet guests and provide general administrative support to employees.
• Serve as the primary point of contact for all external visitors including, but not limited to: escorting guests as needed to and from meetings, collaborating with Landlord with regard to visitor exceptions, managing our visitor system (Envoy), managing parking validation/process
• Collaborate with other administrative staff to organize internal and external special events/parties.
• Provide administrative support as-needed for company-wide meetings.
• Serve as primary back-up for Executive Assistant and other administrative colleagues as-needed.

What you will need

• 7+ years of executive administration work experience
• Proficient in both Microsoft Office and Google GSuite.
• Strong organizational skills that reflect ability to perform and prioritize multiple complex tasks.
• Excellent verbal and written communicator with the ability to interact with people of all levels in a confident, professional manner.