Administrative Assistant for Solar Project @ Moss & Associates

**Company Overview: **

Moss is a nationally recognized, privately held construction firm renowned for its innovative solutions and award-winning projects. With regional offices across the United States, Moss specializes in construction management, solar EPC, design-build, and public-private partnerships. Our diverse portfolio includes luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports facilities. Ranked among the nation’s top 65 general contractors and 3rd in solar EPC by Engineering News-Record, Moss is celebrated for its strong entrepreneurial culture that prioritizes safety, quality, client engagement, and employee development. Our employees consistently rate Moss as one of the best places to work.

**Position Scope and Organizational Impact:**

Moss is seeking a dynamic Project Administrator to serve as a critical liaison between our HR and Payroll departments and the job site. This role involves managing various administrative tasks, including processing new hire paperwork, handling terminations, managing pay changes, and overseeing timekeeping for hourly employees. The ideal candidate will exhibit high energy, excellent interpersonal and organizational skills, and thrive in a fast-paced environment. Strong multitasking abilities, effective communication, and teamwork are essential for success in this role.

**Essential Job Duties & Responsibilities: **

- Act as the primary point of contact between the Human Resources and Accounting Teams.

- Initiate and manage the onboarding process for new hourly employees, including completing new hire paperwork and administering drug tests.

- Oversee the collection and entry of timekeeping data for craft employees.

- Generate and distribute daily and weekly reports to superintendents for time approval.

- Administer weekly payroll for up to 200+ hourly employees on-site.

- Assist the project accountant with invoices, expense reports, and credit card transactions.

- Perform other administrative tasks as required by the project manager, supervisors, project administrative supervisor, and team leaders.

- Work environment is a solar construction job site.

**Qualifications: **

- Strong work ethic with a high level of maturity and a positive attitude.

- Proficiency in Microsoft Word, Outlook, and Excel.

- Ability to manage and balance daily and weekly priorities effectively.

- Excellent communication and follow-up skills.

- Bilingual in Spanish and/or Creole preferred.

- Highly organized, detail-oriented, and capable of working independently and as part of a team.

- Effective

**Company Overview: **

Moss is a nationally recognized, privately held construction firm renowned for its innovative solutions and award-winning projects. With regional offices across the United States, Moss specializes in construction management, solar EPC, design-build, and public-private partnerships. Our diverse portfolio includes luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports facilities. Ranked among the nation’s top 65 general contractors and 3rd in solar EPC by Engineering News-Record, Moss is celebrated for its strong entrepreneurial culture that prioritizes safety, quality, client engagement, and employee development. Our employees consistently rate Moss as one of the best places to work.

**Position Scope and Organizational Impact:**

Moss is seeking a dynamic Project Administrator to serve as a critical liaison between our HR and Payroll departments and the job site. This role involves managing various administrative tasks, including processing new hire paperwork, handling terminations, managing pay changes, and overseeing timekeeping for hourly employees. The ideal candidate will exhibit high energy, excellent interpersonal and organizational skills, and thrive in a fast-paced environment. Strong multitasking abilities, effective communication, and teamwork are essential for success in this role.

**Essential Job Duties & Responsibilities: **

- Act as the primary point of contact between the Human Resources and Accounting Teams.

- Initiate and manage the onboarding process for new hourly employees, including completing new hire paperwork and administering drug tests.

- Oversee the collection and entry of timekeeping data for craft employees.

- Generate and distribute daily and weekly reports to superintendents for time approval.

- Administer weekly payroll for up to 200+ hourly employees on-site.

- Assist the project accountant with invoices, expense reports, and credit card transactions.

- Perform other administrative tasks as required by the project manager, supervisors, project administrative supervisor, and team leaders.

- Work environment is a solar construction job site.

**Qualifications: **

- Strong work ethic with a high level of maturity and a positive attitude.

- Proficiency in Microsoft Word, Outlook, and Excel.

- Ability to manage and balance daily and weekly priorities effectively.

- Excellent communication and follow-up skills.

- Bilingual in Spanish and/or Creole preferred.

- Highly organized, detail-oriented, and capable of working independently and as part of a team.

- Effective time management and problem-solving skills.

- Ability to handle tasks and issues with a common-sense approach and attention to detail.

- Willingness to travel preferred.

- Positive and adaptable attitude toward changing situations and interactions on-site.

**Education & Experience:**

- Associate's degree, high school diploma, or GED; or an equivalent combination of education and experience preferred. Construction experience is a plus.

- 1-2 years of experience in an administrative setting preferred.

- Proficiency in Microsoft Word, Outlook, and Excel.

**Application Process:**

Interested candidates should submit their resume and cover letter detailing their qualifications and experience.

**Moss is an Equal Opportunity Employer and values diversity in the workplace. We encourage all qualified individuals to apply.** time management and problem-solving skills.

- Ability to handle tasks and issues with a common-sense approach and attention to detail.

- Willingness to travel preferred.

- Positive and adaptable attitude toward changing situations and interactions on-site.

**Education & Experience:**

- Associate's degree, high school diploma, or GED; or an equivalent combination of education and experience preferred. Construction experience is a plus.

- 1-2 years of experience in an administrative setting preferred.

- Proficiency in Microsoft Word, Outlook, and Excel.

**Application Process:**

Interested candidates should submit their resume and cover letter detailing their qualifications and experience.

**Moss is an Equal Opportunity Employer and values diversity in the workplace. We encourage all qualified individuals to apply.**

Administrative Assistant for Solar Project

Moss & Associates

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