SMX is seeking a seeking a Project Manager - Event Planner to support USINDOPACOM J69 Partner Interoperability & Engagements division. This position is onsite Camp H.M. Smith Marine Corps Base in Hawaii. 

This position requires a DoD Secret security clearance with TS eligibility which requires US citizenship for work on a DoD contract.

Essential Duties & Responsibilities

•    Independently execute and monitor project activities.
•    Engage offices within the customer organization to address mission requirements.
•    Relay pertinent information to relevant stakeholders by collaborating closely with team members and provide briefings to senior officials when necessary.
•    Manage changes to scope, cost and schedule of project work.
•    Prepare and update project plans and status reports for briefings. 
•    Coordinate cross-functional meetings of personnel related to project.
•    Establish effective communication with internal and external stakeholders.
•    Update and maintain production and quality metrics for assigned projects.
•    Work with customer and partners to problem-solve and facilitate issues and situations.
•    Collaborate with military and defense clients to plan and design events that align with their objectives, ensuring attention to detail and adherence to military protocol.
•    Identify suitable venues for military events, considering factors such as security, capacity, and accessibility, while coordinating with relevant authorities for approvals.
•    Oversee event logistics, including transportation, equipment, and security arrangements, to ensure the smooth flow of events.
•    Demonstrate a strong understanding of military customs and protocol, including flag etiquette, seating arrangements, and the handling of military honors.
•    Liaise with vendors and contractors to secure necessary services, such as catering, audiovisual equipment, and decorations, ensuring they meet military standards.
•    Develop and manage event budgets, ensuring cost-effectiveness and adherence to financial constraints.
•    Supervise event setup, execution, and breakdown, ensuring that all activities occur according to the established timeline and military standards.
•    Identify potential risks and contingencies for military events, developing plans to mitigate any issues that may arise.
•    Ensure the comfort and satisfaction of attendees, including VIPs and senior military officials, by providing exceptional service and support.
•    Conduct post-event evaluations to assess the success of each event, gather feedback, and make recommendations for improvements.

Required Skills & Experience

Required Clearance: Active Secret

•    BA/BS in Business, Engineering, or a related technical field. Bachelor’s degree in event management, hospitality, or a related field preferred. Associate degree and additional experience may be substituted for a Bachelor’s.
•    Strong knowledge of military customs, traditions, and etiquette.
•    Minimum of 5-10 years of technical project management or military event planning experience.
•    Proficiency in event planning software and tools.
•    Strong communication, briefing, and writing skills; ability to communicate in a professional manner in person, by telephone, and through written correspondence.
•    Ability to complete tasks within required timeframes with no supervision.
•    Expert at use of Microsoft Word, Excel, PowerPoint, Teams, and Project.
•    Excellent communication and interpersonal skills.
•    Ability to work under pressure and meet tight deadlines.
•    Exceptional organizational and project management skills.
•    25% travel at a minimum.

Desired Skills & Experience

• Experience with USINDOPACOM
• Intra-agency or joint command experience

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