IT Procurement & Vendor Management Specialist

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We are seeking a highly skilled IT Procurement & Vendor Management Specialist with a strong background in IT services, software license management, service level agreements (SLAs), regulatory compliance, and third party contracting. The ideal candidate will hold an JD degree, with a legal focus on IT and regulatory technology agreements and will be responsible for ensuring our organization’s IT vendor partnerships meet all compliance, governance, and contractual obligations.

Key Accountabilities/Deliverables:

Vendor Management & Compliance:

• Oversee and manage vendor relationships, focusing on ensuring compliance with software licensing agreements, SLAs, and regulatory requirements.

• Conduct regular vendor risk assessments to evaluate ongoing compliance with contractual and regulatory standards.

• Ensure vendors meet regulatory obligations related to IT operations (SOC I/SOC II, HIPAA, etc.).

• Maintain a vendor management system to track compliance with legal, financial, and security obligations.

• Conduct Quarterly Business Reviews (QBRs) with all major vendors and internal stakeholders.

Software Licensing & SLA Management:

• Monitor and manage all software licensing agreements to ensure compliance with legal and contractual terms.

• Negotiate software licensing terms and renewals to align with business needs and compliance requirements.

• Track and review SLAs to ensure vendors are delivering services in alignment with agreed performance standards and compliance obligations.

• Develop reports on vendor performance and SLA compliance, presenting findings to senior leadership.

• Manage all software licensing company-wide and conduct regular reconciliations of all licenses.

Contract Negotiation & Regulatory Oversight: 

• Serve as the legal expert on IT vendor contracts, collaborating with internal stakeholders and external vendors to ensure terms comply with company policies and regulations.

• Draft, review, and revise IT contracts, software licensing agreements, and service level agreements to meet business and legal requirements.

• Ensure that all IT vendor contracts and agreements adhere to relevant regulatory frameworks, including SOX, GDPR, CCPA, HIPAA, and others.

• Monitor changes in regulatory environments and ensure timely updates to vendor contracts.

• Manage all renewals and contract amendments throughout the lifecycle of each vendor relationship.

Regulatory Technology & Compliance:

• Manage and ensure compliance with regulatory technology solutions and platforms used for vendor management and compliance tracking.

• Implement tools to automate the monitoring and reporting of vendor compliance with licensing, security, and SLA terms.

• Collaborate with IT, legal, and risk management teams to ensure vendor management processes comply with internal and external audit requirements.

Reporting & Auditing:

• Develop comprehensive reports and dashboards on vendor compliance, software licensing status, and SLA adherence.

• Participate in audits and ensure proper documentation of vendor agreements and regulatory compliance efforts.

• Provide regular updates to legal and IT leadership on the status of vendor compliance efforts and key performance indicators.

Technical Knowledge and Understanding:

• Familiarity with contract lifecycle management (CLM) systems and vendor software.

• Strong communication and negotiation skills, with the ability to work cross-functionally with IT, legal, and risk management teams.

• Strong attention to detail and problem-solving skills.

Experience:
 

• 5+ years of experience in IT vendor management, compliance, and software licensing.

• Juris Doctor from an accredited law school with a specialization in IT, compliance, or regulatory law is preferred.

• Expertise in negotiating software licensing agreements, SLAs, and managing regulatory technology platforms required.

• Experience with third party risk management, compliance software, and automation tools for monitoring IT contracts required.

• Experience working in a highly regulated industry (e.g., finance, insurance, healthcare) is a plus.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa for this position.

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At Core Specialty, you will receive a competitive salary and opportunities for professional development and advancement.  We offer medical, dental, vision, and life insurances; short and long-term disability; a Company-match of 100% of a 6% contribution 401(k) plan; an Employee Assistance Plan; Health Savings Account, Flexible Spending Account, Health Reimbursement Account, and a wellness program