Materials Associate III

Overview

Materials Associate, Materials Management 

Full Time, 80 Hours Per Pay Period, Day Shift

About Claiborne Medical Center

Claiborne Medical Center, a member of Knoxville-based Covenant Health, offers a full range of medical services including emergency care, general and orthopedic surgery, rehabilitation, and diagnostic services. Our radiology services are certified by the American College of Radiology in Computerized Tomography (CT), Mammography, Magnetic Resonance Imaging (MRI), Nuclear Medicine, and Ultrasound. Claiborne also provides skilled and long-term care through Claiborne Health and Rehabilitation Center. Our team of physicians and staff is dedicated to putting our patients first, every day.  For more information, visit ClaiborneMedicalCenter.com.

Position Summary:

Works under the general supervision of the Director of Materials Management to provide for consistent charging and revenue capture, as well as supply distribution services to assigned customers when needed. Uses the HMS to accomplish assigned tasks. Performs all duties necessary to ensure that the supply needs of the hospital are met in a timely and high quality manner.

Recruiter: Alexa Robbins || [email protected]

Responsibilities

• Performs functions of both Materials Associates I and II as needed or directed.
• Serves as an interface between customers and Materials Management staff by coordinating individual customer needs with the appropriate staff member. May assign or delegate certain tasks to staff as needed.
• Handles customer complaints, then follows up to assure satisfaction and that appropriate action was taken by management and staff.
• Provides operational support and service to managers, directors, and vice-presidents in matters of supply procurement, including but not limited to requisitioning and purchase of needed items.
• Assumes a supervisory role over other Materials Associates on the assigned shift.
• Must be proficient in performing the following department functions: Par Level Management, Purchasing, Receiving, Warehousing, Inventory Control and use of the HMS.
• Uses problem solving and “Plan-Do-Check-Act” skills to develop solutions to complex problems as presented by management and peers. May be asked to facilitate or be a participant on various quality teams throughout Covenant Health.
• Responsible for effective, timely, and autonomous decision making in matters of customer relations, problem solving, or issues which arise in absence of the manager or director.
• Responsible for preparing/communicating purchase orders as needed within policy guidelines on the HMS.
• Provides training and education to peer staff on topics such as requisitioning, par management, use of handheld technologies, inventory management, etc.
• Responsible for resolving matters relating to invoice/shipping discrepancies with vendors and finance staff.
• Responsible for professional communications with customers, suppliers, and support personnel via telephone, e-mail, or in person.
• Responsible for coordinating vendor returns, backorders, or evaluations as required or requested by management.
• Recommends product substitutions to customers in cases of vendor backorder or supply shortages.
• Local travel required.
• Follows policies, procedures, and safety standards. Completes required education assignments annually. Works toward achieving goals and objectives, and participates in quality improvement initiatives as requested.
• Performs other duties as assigned.

Qualifications

Minimum Education:          

None specified; will accept any combination of formal education and/or prior work experience sufficient to demonstrate possession of the knowledge, skill and ability needed to perform the essential tasks of the job, typically such as would be equivalent to a high school diploma or GED. Preference may be given to individuals possessing an Associate’s degree in a directly-related field from an accredited college or university.

Minimum Experience:         

Previous Experience in Healthcare Materials Management preferred

Licensure Requirement:      

Employee must have a valid Tennessee driver’s license Class D and state mandated minimum insurance coverage. Driving record must meet Covenant Health minimum standards at the date of hire and throughout employment tenure.