Full-Time
Office Assistant
Straight Edge Technology
No salary listed
Corpus Christi, TX, USA
In Person
Local travel is required for errands, pickups, purchases, and company vehicle needs.
Category
 Administrative & Executive Assistance (1) |
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Required Skills
Microsoft Office
Inventory Management
Word/Pages/Docs
Excel/Numbers/Sheets
Microsoft Outlook
Requirements
- A high school diploma or equivalent is required.
- Strong organizational and time-management skills are required.
- Excellent attention to detail and follow-through are required.
- Strong written and verbal communication skills are required.
- The ability to manage multiple priorities and recurring responsibilities is required.
- The ability to work independently and recognize when routine tasks require attention is required.
- The candidate must be comfortable communicating and following up with employees, vendors, and service providers.
- Proficiency with Microsoft Office applications, including Outlook, Word, and Excel, is required.
- The candidate must be willing and able to learn company systems, software, and processes.
- The candidate must be professional, dependable, and able to appropriately handle confidential company and employee information.
- A valid driver's license and reliable transportation for local errands, pickups, and purchases are required.
- The candidate must be able to perform general office and administrative duties for extended periods.
- The candidate must be able to move throughout the office to monitor supplies, common areas, deliveries, and other operational needs.
- The candidate must be able to occasionally lift, carry, and move office supplies, groceries, packages, and other materials.
- The candidate must be able to travel locally for office errands, pickups, purchases, and company vehicle needs.
Responsibilities
- Take ownership of the day-to-day organization, readiness, and general operation of the office.
- Maintain kitchen and breakroom supplies, including groceries, beverages, coffee, snacks, paper goods, utensils, and other necessities.
- Maintain paper goods and supplies for common areas and restrooms.
- Monitor office supply inventory across company locations and proactively reorder supplies as needed.
- Maintain organized office supply, storage, and spare equipment areas.
- Coordinate routine building and facility services, including cleaning, lawn care, extermination, dumpster service, and heating, ventilation, and air conditioning maintenance.
- Communicate with office vendors and service providers and coordinate scheduled services as needed.
- Identify routine maintenance or repair needs and coordinate service with the appropriate vendor.
- Assist with the administration and coordination of the building security system.
- Receive, organize, and distribute incoming packages and deliveries.
- Coordinate outgoing mail, shipments, courier pickups, and other deliveries as needed.
- Coordinate equipment recycling and disposal across company locations.
- Help ensure offices, conference rooms, kitchens, common areas, and other shared spaces are organized, stocked, and ready for employees and visitors.
- Provide general administrative support to the Chief of Staff and other departments as assigned.
- Coordinate employee lunches, including ordering, pickup, setup, and cleanup.
- Assist with employee celebrations, appreciation activities, internal meetings, and company events.
- Coordinate routine employee requests for office supplies, company materials, and other administrative needs.
- Maintain the company office map and related office information.
- Order business cards, company apparel, and other approved employee materials.
- Coordinate employee headshots and related scheduling.
- Assist with new-hire office preparation, including ordering and coordinating desk equipment, supplies, and other approved materials.
- Coordinate new-hire first-day lunches and other assigned onboarding logistics.
- Assist with maintaining administrative records, files, forms, and documentation.
- Assist with data entry, document preparation, scanning, filing, and record organization.
- Track assigned administrative items and follow through to completion.
- Assist with special projects and additional administrative responsibilities as assigned.
- Coordinate routine maintenance for company vehicles.
- Schedule oil changes, tire rotations, repairs, inspections, and other required vehicle services.
- Track upcoming routine maintenance needs and help ensure services are completed on schedule.
- Process company vehicle registration renewals and maintain related documentation.
- Maintain organized records related to company vehicle maintenance and registration.
- Prepare conference rooms and common areas for meetings and company activities.
- Coordinate food, beverages, supplies, and other logistical needs for internal meetings.
- Assist with setup and cleanup for employee and company events.
- Provide logistical support for approved internal and external events as assigned.
- Coordinate event-related orders, deliveries, supplies, and materials.
- Assist with event registrations, reservations, attendee lists, and other administrative logistics as needed.
Desired Qualifications
- Previous office administration, administrative support, customer service, or similar experience is preferred.