Communications and Event Coordinator

Job Description Summary

The Communications Coordinator is a mid-level position that will provide advanced communications and special event support for the department of Neurology. This will require coordinating with institutional stakeholders including the Office of Communications & Marketing, COM Dean’s Office, associated ICCE, information solutions, communications, digital web services, and printing services.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000985 COM Neurology CC

Pay Rate Type

Salary

Pay Grade

University-06

Pay Range

47,588.00 - 67,817.00 - 88,047.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Description:

The Communications Coordinator is a mid-level position that will provide advanced communications and special event support for the department of Neurology. This will require coordinating with institutional stakeholders including the Office of Communications & Marketing, COM Dean’s Office, associated ICCE, information solutions, communications, digital web services, and printing services.

Job Duties:

30% - Oversee and manage the complex administration and implementation for Neurology publications, including a monthly newsletter, and Annual Report, serving as senior editor. Editor will also create, obtain, and write/edit content for Newsletters and Annual Report. Serve as direct liaison with MUSC Communications & Marketing to design departmental templates, brochures, etc. Perform graphic design when needed for content creation. Coordinate and manage the distribution of departmental literature via print in mail and digital in email/ other digital methods.

25% - Provide overall communications and content support for the department of Neurology. This will require coordinating with institutional stakeholders including the Office of Communications & Marketing, COM Dean's Office, associated ICCE, information solutions, digital web services, and printing services. Content related responsibilities include:

o Maintain, create and manage departmental digital screens with frequent and appropriate updates.

o Maintain, create and manage Departmental social media, including intake of requests

o Manage ongoing enhancement and maintenance of the departmental website, to include content creation of new Neurology programs

o Serving as the Department Graphic Designer and photographer

o Maintains active database of Neurology Alumni and key stakeholders and contacts.

25% - Plan, promote, and execute major departmental annual events. This includes events such as the Annual Department Party, Annual ART Expo, AAN Alumni Reunion, all major Resident and Fellow Education annual events to include graduations, Resident/Fellow Research Day, Welcome Events, other education events approved as major by the Chair’s office, various other community based Department Educational and Research Events. Duties will include onsite coordination and photography at events. Coordinator will liaison with Department Finance office to ensure MUSC Health and State Procurement by-laws and contract timelines are met. Coordinator will also serve as primary backup for Department Grand Rounds Coordination.

15% Provide advanced administrative support for Communications related responsibilities to include:

o Coordinate, manage, and create content communications, and email communications, as needed and prioritized by department

o Coordinate and oversee communications relating to provider onboarding tasks, including updating academic and clinical online profiles and implementing website updates.

o Coordinate and oversee community/market interaction/ communication of clinical services and academic opportunities for Neurology to improve referral streams and reputation scores.

5% - Coordinate special projects and performs additional assignments as needed at the request of the Department Administrator and Department Chair to complement the communications efforts for the Department of Neurology.

Additional Job Description

Minimum Requirements: A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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