Goods & Services Procurement Section Unit Lead

Job Description

**IMPORTANT NOTE: Only those currently serving as a permanent or probable permanent, i.e., probationary, Procurement Analyst will be considered. ***


The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP’s water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the city.

The Bureau of Wastewater Treatment (BWT) is responsible for the operation and maintenance of all facilities related to the treatment of sewage within the five boroughs of the city. This includes 14 wastewater treatment plants, sludge dewatering facilities, collections facilities (pumping stations, combined sewer overflow retention facilities, regulators, tide gates, etc.), wastewater laboratories and harbor vessels.

Under the general direction, the selected candidate will serve as the Unit Lead of the Purchasing Unit under the Goods & Services Procurement Section in the Bureau of Wastewater Treatment (BWT). In this capacity, he/she will be responsible for assisting on planning, directing, maintaining, and evaluating the performance of staff employees serving in the titles of Procurement Analyst and Associate Staff Analyst. These employees are engaged in procurement process and approval for small purchase of goods and services for BWT. The selected candidate will assist to initiate and manage requirement contracts for equipment and goods purchases. In addition, he/she will be assisting the section chief on budget planning and budget management for BWT small purchases and requirement contracts. He/She will also be responsible on initiating new or replacement master contracts of equipment and parts purchasing to meet the needs of BWT’s operations.

Job Task/Duties
1. Under direction of Goods and Services Procurement Section Chief, supervises and oversees daily operations of the Purchasing Unit.
2. Develops implements and maintains procedures, processes and data management systems for contract and procurement activities.
3. Reviews and approves specifications before initiating requisitions to meet the agency’s requirements.
4. Monitors the bureaus DMSS, PASSPort and FMS interface relating to purchase order/P-Card to ensure compliance with spending initiatives.
5. Prepares and updates reports for upper management and provide recommendations for corrective actions. Assists to initiate new procurement improvements.
6. Serves as Bureau’s Liaison with bureau Legal Affairs, the ACCO Office, Budget, Payments & Accounting, as well as other bureaus, office and agencies related to procurement activities.
7. Demonstrates knowledge of and support for EEO standards and procedures.
8. Promotes a workplace free from safety hazards, and ensure that employees adhere to, and comply with, environmental, health and safety (EH&S) laws, rules, and regulations, and the policies, standards and procedures outlined in the DEP Employee Environmental, Health and Safety Handbook.

Qualifications

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
SPECIAL NOTES:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.