SSDP Executive Administrator

Position Summary

Odyssey Systems has an exciting opportunity providing Advisory and Assistance Services supporting the US Space Force and its mission to Protect and Defend National Security Interests in Space as a member of the Space Security and Defense Program (SSDP) team. As an SSDP Executive Administrator, you will provide support to senior executives and their team.  The primary responsibility will be to optimize the day-to-day operations of the SSDP Technical Director, Deputy Director, Deputy Technical Director, and Director of Operations & Analysis, providing comprehensive knowledge of SSDP Divisions’ responsibilities, projects, and daily business practices to maximize office effectiveness.

This is a full-time position at the Aerospace facility at 7250 Getting Heights, Colorado Springs, CO.

Responsibilities

An A&AS contractor is a knowledgeable and trusted advisor to the Government. As an SSDP Executive Administrator, you will take direction directly from SSDP leadership, serve as a strategic advisor to optimize the day-to-day operation of the SSDP offices in Colorado Springs and coordinate with SSDP personnel in different locations. Duties include, but are not limited to: 

• Manage the Technical Director’s, Deputy Director’s, Deputy Technical Director’s, and Director of Operations & Analysis dynamic daily calendars and travel schedules, interfacing with senior officers/executives from multiple military commands and intelligence agencies and facilitating communication between SSDP senior executives and staff
• Schedule meetings/events to maximize SSDP leaderships time.   Identify meeting participants, subject matter experts (SMEs) and required materials to thoroughly address the issue 
• Arrange travel plans for SSDP leadership, using the Defense Travel System (DTS), to find and book optimal flights, lodging, and ground transportation to meet mission requirements
• Prepare travel vouchers in DTS following trips and perform records management and gather/develop all necessary paperwork/documentation in support of SSDP leadership travel
• Help ensure leadership is thoroughly prepared for each scheduled event, to include scheduling preparation time, providing read-ahead materials, biographies of participants, subject matter experts, and arranging advanced meetings, as required  
• Perform office manager duties such as ordering supplies; receiving, sorting and distributing incoming correspondence; answering phone calls; setting up VTCs, receiving/escorting visitors; escorting cleaning staff; assisting with visiting leadership; updating door rosters; writing meeting minutes; making copies; and managing records management  
• Prepare correspondence, handle information requests, and perform functions such as answering phone calls, organizing and scheduling meetings and VTCs, arranging conference calls, receiving and escorting visitors, writing meeting minutes as required, making copies and managing functions such as mail, courier service, records management, etc.
• Assist with diverse Human Resources functions, including coordinating employee recognition programs, reviewing award write-ups, and supporting the preparation and review of military evaluations
• Track and manage work tasks/action items using Enterprise Task Management Software Solution (ETMS2)
• Assist in organizing and managing extensive volumes of data in organizational shared drives
• Assist security personnel with security clearance verification, building access, data transfers, processing visit requests, etc., as required
• Travel occasionally to CONUS and OCONUS locations at the request of the Government
• Other duties as required/requested by the Government within the constraints of the S3 contract

Qualifications

Citizenship: Must be a US citizen

Minimum Required Qualifications:

Clearance:  Active Top Secret/SCI clearance, agreeable to polygraph

Education:  Bachelor's degree

Years of Experience:  5 years of experience in a similar role supporting Senior Executives in classified environments

Other:

• Proven work experience supporting Senior Executives in classified environments
• Exceptional interpersonal and communication skills (via phone, email, in-person); self-motivated and effective working independently or collaboratively in fast-paced environments
• Exceptional writing skills and ability to effectively communicate with senior government leaders
• Exceptional professionalism and strong experience exercising discretion and confidentiality with sensitive information
• Proficient in Microsoft Office applications (i.e., Word, PowerPoint and Excel)

Preferred Qualifications:

Clearance:  Active Top Secret/SCI clearance, current polygraph

Years of Experience:  8 years of experience in a similar role supporting Senior Executives in classified environments

Other:

• Prior experience as an A&AS contractor in a DoD, MDA, or IC organization
• Demonstrated ability to interact and build effective relationships and teams with government customers, FFRDCs, and contractors, working in a highly dynamic environment
• Proficient with security processes/procedures (e.g., document marking/handling, generating and transmitting classified visit requests) in TS/SCI and SAP environments
• Experience opening/closing SSDP SAP office spaces
• Strong experience with office management procedures, equipment and information management systems such as on-line calendars, Enterprise Task Management Software Solution (ETMS2), security clearance visit request information systems, etc.

 Additional Information:

• Location:  Work is performed at the Space Security and Defense Program office in the Aerospace facility at 7250 Getting Heights, Colorado Springs, CO
• Travel: Up to 10% to CONUS and OCONUS locations upon Government direction
• Remote, On Site or Hybrid: On Site

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Company Overview

Odyssey Systems is a world-class technical, engineering, and integration company serving the warfighting ecosystem with airborne integration, ISR, C2, and warfighter readiness capabilities. Odyssey meets the military’s operational needs by integrating layered defense systems from equipment, technology, and services to data, information, and business operations. We streamline defense acquisition and sustainment, engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution, peak organizational performance, and fostering a workplace built on employee care.

Odyssey is proud to live out our core values of commitment, ambition, and respect in our work and communities through OdysseyCares, a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Please Note:

Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.

This position is filled through continuous recruitment and will remain open until a sufficient pool of applications has been received.Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, Tricare supplement, short-term disability, long-term disability, 401(k) match, flexible spending accounts, health savings accounts, employee assistance program, learning and development benefit, paid time off, and holidays.Odyssey Benefits