Job Posting Title:
Development Associate, College of Natural Sciences Development Office
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Hiring Department:
College of Natural Sciences
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
To Be Determined at Offer
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Earliest Start Date:
Ongoing
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Position Duration:
Expected to Continue
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Location:
UT MAIN CAMPUS
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Job Details:
General Notes
Join our Talent Pool: We’re proactively building a pipeline of talented professionals to support the evolving needs of our development program. By applying to this evergreen posting, you’ll be considered for future opportunities that align with your skills and career goals.
Please note: We currently have open positions for Development Associates
Why Apply:
Be considered for upcoming Development Associate openings
Contribute to a nationally recognized college advancing science and innovation
Join a collaborative, mission-driven team supporting students, faculty, and research
About The College of Natural Sciences
UT Austin’s largest college is one of the most prominent research institutions in the nation. Home to 16 top 10 ranked programs across the physical sciences, life sciences, computer science, and mathematics, the college serves over 14,000 students, including undergraduates, residential graduate students and online master’s students.
Donors unlock the potential of our students – tomorrow’s leaders. Together, we’re creating a brighter future for Texas, our nation, and humanity.
Purpose
The Development Associate/Specialist provides professional, proactive administrative support to major gift officers and the broader development team. This role focuses on building effective partnerships, managing donor engagement logistics, and supporting fundraising efforts with precision and care.
You’ll help coordinate donor visits, prepare communications and proposals, and collaborate with stewardship and engagement teams to deliver meaningful experiences for our supporters.
Responsibilities
Frontline Gift Officer Support
Provide administrative support for fundraising, cultivation, and stewardship activities
Coordinate meetings, prepare materials, and manage follow-up communications
Draft and track proposals, contact reports, and donor engagement documentation
Arrange travel logistics and process expense reimbursements for development officers
Communications, Events & Donor Engagement
Draft and proofread donor-facing materials including impact reports, presentations, and invitations
Assist with planning and executing donor meetings, campus visits, luncheons, and special events
Conduct donor research and support individualized stewardship projects
Assist with annual stewardship and special initiatives involving planned giving, corporate, and foundation relations
Collaboration & General Support
Work collaboratively and professionally with university development staff
Support other related functions and duties as assigned
Required Qualifications
Bachelor’s degree and one year of administrative support experience (or equivalent combination of education and experience)
Experience in fundraising, nonprofit, or complex administrative environments preferred
Strong organizational and relationship-building skills
Excellent written, verbal, and interpersonal communication
Ability to manage multiple tasks under pressure and tight deadlines
Experience coordinating schedules, logistics, and correspondence
High level of discretion, professionalism, and customer service
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Experience with fundraising databases and donor prospecting tools
Prior interaction with alumni, donors, and university administrators
Familiarity with UT Austin systems, policies, and procedures.
Proficiency in MS Outlook, Adobe Pro, Smartsheet, Excel (including pivot tables and reporting)
Salary Range
$50,000+ depending on qualifications
Working Conditions
May work under standard office conditions with repetitive use of a keyboard at a workstation
This position is based on the UT-Austin campus
Occasional evenings, weekend, or holiday work may be required
Applicants must be legally authorized to work in the United States. This position is not eligible for sponsorship of work visas
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
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