Certification Coordinator 2

Job Title

Certification Coordinator II, Educator Certification and Academic Services

Agency

Tarleton State University

Department

Educator Preparation Services

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Certification Coordinator II in the Department of Educator Certification and Academic Services. As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco, along with a robust online community that extends our reach even further.

At the heart of it all is Stephenville, where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere.

No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond.

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Important Immigration Information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Tarleton State University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Tarleton State University subject to this fee. 

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate. 

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The Certification Coordinator II, under direction, provides coordination and management to unit processes related to educator or vocational certification. Responsible for the coordination of large test events. Supervises wage and student employees.

This full-time, in-office position is located on Tarleton’s main campus in Stephenville, Texas. Work hours: Mon-Fri; 8 AM-5 PM or as work requirements indicate which may entail some evenings and weekends pending scheduled activities. Serves as a Campus Security Authority (CSA).

Responsibilities

• Implements certification standards. Discusses, disseminates, and interprets certification requirements with students, staff, faculty, and/or administration.

• Researches and prepares deficiency plans for professional certification.

• Verifies students’ successful completion of admission or registration requirements for acceptance into the program and field-based studies.

• Clears and approves students for Student Teaching and provides final clearance for certificate application.

• Submits data online to the Texas Education Agency (TEA) for issuance of students’ teaching or professional certificates, in addition to confirming completions online.

• Completes data for reporting purposes.

• Maintains TK-20 System, related to students and their status in the Teacher Ed Program.

• Verifies eligibility status of students registering for the Texas Examinations of Educator Standards (TExES) exams or other accredited certifying bodies.

• Serves on committees and participates in faculty meetings to provide information required by faculty and special requests from students.

• Serves as a liaison between public school district personnel and the University regarding preparation programs that provide verification of University and State rules and regulations.

• Coordinates certification testing process to include logistics, scheduling, and proctor placement.

• Determines instructor and proctor eligibility.

• Organizes large test events.

• Recruits, hires, and trains new testing instructors and proctors.

Minimum Requirements

Required Education and Experience

• Bachelor’s degree in applicable field or equivalent combination of education and experience.

• Five years of related experience.

Required Knowledge, Skills and Abilities

• Knowledge of word processing, spreadsheet, and database applications.

• Knowledge of University, State, and Federal laws, regulations, and policies. Knowledge of the Family Education Rights Privacy Act (FERPA).

• Ability to multitask and work cooperatively with others.

• Ability to communicate clearly and effectively to ensure understanding.

• Excellent organizational skills.

Other Requirements

Travel required
 

Compensation & Benefits

Salary: Commensurate with experience

Salary Range:

The target base annual salary range is $49,000 up to $53,926.56 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position.

We are proud to offer a comprehensive benefits package for full-time and qualifying part-time employees. Our Careers Page offers an overview of the great benefits we offer; for detailed information visit our Benefits Information page.

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

• Completed online application
• Cover Letter / Letter of Interest addressing qualifications
• Curriculum Vitae or Resume
• At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered.  Failure to provide all job application data could result in an invalid submission and a rejected application.  “See resume” is not an acceptable entry in the job application.  Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.