Executive Assistant

Job Description

We are seeking a seasoned Executive Assistant to partner with the Vice President, Corporate Strategy for Western Digital’s Flash spinoff company. In this role, you will be a trusted advisor and partner with our company’s strategy chief, develop a deep understanding of our highest strategic priorities, while balancing relationships across the various functional and business teams. You will become a member of Western Digital’s senior executive administrative team, driving influential team impact within the corporate strategy organization and across the company.

The ideal candidate describes themselves as a strategic executive partner and is driven, focused, organized, and innovative. We’re seeking someone who is flexible and thrives in a fast-paced environment. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally meaningful in this role. A positive attitude and a team player are a must!

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Calendar Management: Own executive calendar; coordinate across senior executives, business partners and team members by prioritizing schedules and qualifying requests. Proactively solicit agendas and manage attendee lists.
• Event Coordination & assist in team building: Assist in the planning and organizing of internal and external meetings, team offsites, and organizational wide meetings.
• Correspondence/Approvals: Act as a proxy for communications and approvals as authorized. Act a as a source for general inquiries and refer routine matters to appropriate parties.
• Travel: Manage international and domestic travel. Carefully consider and decide the optimum travel arrangements and itineraries. Process passports and visas.
• Tool Management: Manage expense reports and PO’s, and become a tool champion of WD’s internal tools. Coordinate with executive technical support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcome.
• In general, daily tasks are carried out at a higher level of complexity. Leverage your administrative expertise to be two steps ahead of your executive; your job will be to problem solve, intuitively understand priorities, and plan ahead for reoccurring events and tasks.

Qualifications

REQUIRED:

• 4+ years’ experience supporting at the senior management level (VP+) in a public company, preferably for a business function executive in high tech.
• Experience working with, or as part of C-suite administrative support staff is preferred.
• Advanced knowledge of Microsoft 365 applications: Outlook, Word, Excel, PowerPoint, Teams.

SKILLS:

• Great attention to detail and the maturity to handle confidential information is a must.
• Intuitive problem-solver with thoughtful anticipation of deliverables.
• Ability to prioritize and manage complex issues.
• Excellent written and oral communication skills.
• Highly organized, resourceful, and proactive in identifying better ways of achieving goals.
• Excellent time management skills.
• Collaborative style, team player.
• Demonstrates leadership.
• Passionate, kind, inclusive, and ethically minded.