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Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
JOB DESCRIPTION AND POSITION REQUIREMENTS
Penn State Brandywine is seeking an Administrative Support Assistant (part-time) to provide on-campus support for its Academic Advising & Career Services department.
Job Duties
The office assistant will gain front-line access to the expertise of Advising and Career Services staff to help students with scheduling appointments, making referral to other units as needed, and assisting ACS staff with administrative tasks. This position requires you to work on campus.
Typical duties include, but are not limited to:
Front desk coverage
Greeting visitors
Answering the phone and managing office communications
Scheduling appointments
Assist with managing ACS office calendars
Multi-tasking between on-going office projects and receptionist responsibilities
Provide excellent customer service to a diverse population of students, faculty, administrators, and visitors
Applicants should be energetic, dependable, and detail-oriented with excellent communication skills. Strong data entry skills and a working knowledge of Microsoft office, particularly Microsoft Outlook, is preferred, but not required.
This opening is part-time, approximately 20 hours per week, Monday through Friday during the Fall and Spring Semesters. Additional assistance may be requested during summer sessions/months.
Requirements and Qualifications
Typically requires a High School diploma or higher plus one year of related experience, or an equivalent combination of education and experience.
Microsoft Teams and Outlook experience preferred.
This position handles confidential information and correspondence, and the successful candidate must be able to use discretion in carrying out assigned duties.
Candidates must possess excellent attention to detail, demonstrate proficiency in Microsoft Office Word, Excel, Teams and Outlook, have a customer service background, and be able to effectively communicate both verbally and in writing.
BACKGROUND CHECKS/CLEARANCES
This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
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