Administrative Assistant

Job Description

We are currently looking for a motivated Administrative Assistant to join our team at our Lévis, Quebec site. This is a daytime, on-site position from Monday to Friday.

Reporting to the general manager, the administrative assistant plays a key role in supporting the General Manager in both their responsibilities as General Manager and Commercial Director, particularly with purchasing-related activities.

What you'll be responsible for:

• Draft emails to clients and review client agreements.
• Work closely with the Account Manager in Québec.
• Answer incoming calls for the Lévis office and route calls to the appropriate departments.
• Schedule client appointments and follow up with clients as needed.
• Generate data analysis reports.
• Manage the manager's email inbox.
• Forward marketing emails to the appropriate buyer.
• Track employee payroll and vacation requests under the manager's supervision.
• Enter data to produce reports.
• Provide support to internal and external clients.
• Handle administrative follow-up for employees on the manager's team.
• Manage uniforms, personal protective equipment (PPE), and office supply orders.
• Coordinate logistics for corporate suite events.
• Follow up on invoices for specific projects.
• Perform other related duties as assigned.

Qualifications

To join our team:

• Have relevant experience in an administrative assistant, executive support, or similar role;
• Are proficient with computer applications, including Microsoft Office and OpenERP;
• Have excellent verbal and written communication skills;
• Are able to manage multiple priorities simultaneously with accuracy and attention to detail;
• Have a strong customer service mindset and collaborate effectively with a variety of stakeholders;
• Demonstrate discretion and are able to handle confidential information;
• Are self-motivated, resourceful, and take initiative;
• Are bilingual in English and French, both written and spoken.

Additional Information

American Iron & Metal Company and its subsidiaries are equal opportunity employers. The masculine form is used solely to simplify the text. Only candidates selected for an interview will be contacted.