Business Operations Associate

Provides support for the overall success of the University Events Department through management and coordination of business operations. Reports to the Assistant Director of Business Operations.

Position Specific Accountabilities/Responsibilities

1. Responsible for the management of the University Events budget, including invoicing, account payables and receivable, and reporting and audit controls.

• Maintain and update spreadsheets and templates (annual general ledger spreadsheets, annual budget templates, etc.) Perform monthly reconciliation of expenses (identify discrepancies and submit reclassifications) for general office accounts.

2. In collaboration with the Director of Conference and Event Services and Assistant Director for Business Operations, participate in the financial revenue modeling for the University Events department.

3. Manage all surveys, data, and forecasting reports and other reporting needs for the University Events department.

4. During summer conference season , provide management level support to client relations and operations.

5. Represents the department to on and off-campus current and potential clients by answering inquiry calls, scheduling site tours and responding to request for proposals.

6. Manage the contract process in partnership with legal affairs and risk management to ensure accurate and timely execution of contracts.

7. Perform other duties as assigned or requested.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of the university.  Promote an environment that supports diversity and inclusivity. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.  Demonstrate a commitment to outstanding customer service.

Requisite Qualifications    

• Typically a Bachelor’s Degree in Business, Communications, or related field or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.
• Minimum five years of related job experience.
• Demonstrated knowledge in the areas of: contracting, budget management, and client services.
• Exemplary communication skills (both written and oral) evidenced by background in preparing comprehensive reports and executive summaries incorporating complex, highly technical information.
• Highly developed organizational and leadership skills.
• Demonstrated computer competency and preferably knowledgeable of Microsoft Word and Excel systems.
• Must possess a valid driver’s license
• Be able to lift 35lbs.
• Must demonstrate the ability to handle confidential and sensitive information with discretion and integrity

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.

#HERC# #HEJ#

Staff Regular

Salary range

$61,800.00 - $77,300.00 Salary commensurate with education and experience.Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)