Industrial Services Controller

Industry Experience and Client Partnership

• Broad Industry Knowledge: Experience working with clients in diverse industries—including manufacturing and construction—is crucial for adapting accounting practices to meet unique operational and regulatory requirements. Manufacturing may involve job costing and inventory management, construction can require project-based accounting and contract compliance, and restaurants may focus on inventory turnover, payroll, and seasonal cash flow considerations.
• Tailored Client Service: Understand and adapt to each client’s unique accounting needs, using industry knowledge to provide personalized insights and solutions. This includes offering specialized advice on tax planning, cost control, inventory optimization, and financial planning relevant to each sector. 

Key Responsibilities

• Day-to-Day Adaptability and Multi-Tasking: This role requires managing a variety of tasks daily, from client consultations and financial analysis to cash flow monitoring and troubleshooting system issues. A strong ability to pivot between tasks is essential, ensuring responsiveness to client needs and internal deadlines.
• Complete Understanding of the Accounting Cycle: Mastery over the full accounting process—from data entry to financial analysis—ensures accuracy and compliance across every stage. Skills in reconciling accounts, journal entries, month-end closings, and reporting are essential for generating accurate financial statements.
• System and Process Optimization: Identifying inefficiencies in accounting processes and recommending improvements is crucial. This might involve automating data entry, standardizing reporting practices, and cleaning up chart-of-accounts to provide a more accurate financial picture and improve operational efficiency.
• Communication with Leadership: Act as a key advisor to Presidents and other executives, translating complex financial data into actionable insights. Regularly meet with leadership to discuss financial health, budget adherence, and long-term strategic planning.
• Cash Flow Management and Advising: Conduct ongoing cash flow analysis to ensure liquidity and provide strategic advice on managing cash reserves, optimizing receivables and payables, and making informed investment decisions.
• Lead accounting operations, including AP/AR, GL, inventory accounting, and revenue recognition
• Adherence to a Controls Environment: Develop or make recommendations to internal control policies/practices and document business processes as needed
• Support HR and payroll management 

Duties

• Oversee month-end and year-end close process
• Perform balance sheet reconciliations (cash, credit card, A/R, A/P, etc.)
• Record fixed assets and depreciation
• Record and amortize prepaid expenses
• Calculate and record payroll/bonus accruals
• Calculate and record revenue/expense accruals as needed
• Review income statement accounts for classification and cutoff
• Submit TB, variance analysis, and monthly close checklist to OneStream
• Develop and maintain 13-week cash flow forecast to identify potential cash flow issues and propose solutions
• Book deferred revenue entries and reversals in the accounting system
• Review and book income tax entries from Teamshares
• Review trial balance regularly and make necessary adjustments
• Provide support for quarterly sales tax returns
• Make year-end adjustments and prepare worksheets
• Assist with inventory adjustments associated with annual physical count
• Oversee lead bookkeeping/other related finance functions
• Prepare 1099s
• Work closely with the company President to prepare a financial forecast for the annual and quarterly strategic planning process
• Deliver key financial metrics, identify trends, and provide insights on business performance

Requirements

• Bachelor’s degree in business, accounting, or related field (CPA preferred)
• 7+ years of professional accounting experience within the industrial services industry
• Experience in small to medium sized business accounting
• Experience with building standard costing, analyzing various standard cost variances and understand bill of materials (BOMs).
• Experience working for a mid-market accounting firm helpful
• Experience working in a start-up environment strongly preferred
• Experience with inventory preferred
• Experience in operational finance and inventory issues with exposure to both financial and tax (reporting) accounting
• Proficiency in QuickBooks Online and POS systems
• Working knowledge of US GAAP
• Advanced project-management and problem-solving skills
• Adaptable, proactive attitude with willingness to “roll up your sleeves”
• Tech savvy individual that can problem solve in a remote environment required
• This position is remote, occasional travel may be required (once per quarter) 

Other Systems and Tools

• QuickBooks Online
• NetSuite ERP
• Asana (task and project management)
• Microsoft Office Suite (Excel, Word, PowerPoint, Teams)
• OneStream (consolidations and reporting)
• Bill.com (accounts payable and payments)
• Gusto (payroll)

Benefits

• Medical, Dental, Vision, FSA/HSA
• 100% paid for employee (and dependents on most plans)
• 15 days of vacation time to keep you balanced, rested and recharged and paid time off for 12 holidays, 5 sick days, and one floating holiday of your choice
• Ongoing support and advice from Teamshares accounting, finance, and small business experts