Administrative Assistant

Purpose/Scope

In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), this position will provide administrative support to executive staff with office management responsibilities to include budgeting, personnel records and payroll. The Administrative Assistant-Buyer may be required to work independently and is jects requiring research and preparation of briefing charts and other presentation materials.

Responsible for procurement of materials, components, supplies and/or services for the company in accordance with Procurement procedures, contract requirements and federal acquisition regulations.

Responsibilities

~ Establishes source of supply, negotiates price, delivery date, and other necessary commitments based upon authorized requisition and compliance with company policies and federal regulations.

~ Perform purchasing duties including, but not limited to, preparing and executing purchase requested with limited supervision

~ Provides information to the requester that includes communication of procurement actions or status and assists with special requirements.

~ Advise/recommend end-users on commodities and prepare/review vendor solicitations.

~ Coordinate with Shipping/Receiving and Accounting Departments on deliveries and assist in resolving problems.

~ Maintain a filing system for procurement matters.

~ Comply with governmental law, Company and divisional procurement policies and procedures.

~Orders office supplies as required, ensures office automation equipment is in working order, maintains adequate supply of required forms and documents to support work site personnel.

~ Interfaces with other Secretaries/Administrative Assistants to share or coordinate workload.

Minimum Knowledge:

• High school diploma or equivalent required
• Minimum 3 years of job-related experience or equivalent.
• Requires working knowledge of commonly used PC applications such as word processing, spreadsheets, and databases.
• Excellent oral and written communication skills.
• Strong interpersonal skills with the ability to negotiate with suppliers.  
• Proactive in building and maintaining solid relationships with suppliers and vendors to ensure reliable procurement processes.
• Ability to organize and prioritize multiple work assignments, works with little supervision and well under pressure.
• Knowledge of Federal Acquisition Regulations (FAR) preferred.
• Position may require the ability to pass and maintain a Security Clearance. Position may require travel.

Work Environment, Physical Demands, and Mental Demands:

Office or shop environment with hazardous equipment, moving MHE, obstacles and high-volume activity. Must be able to lift and carry up to 15 pounds for short distances, stoop, bend, kneel, walk, have full dexterity, and correctable vision. Outside work in hot and cold or wet weather is often required. Work environments often have fumes or airborne particles. Noise levels are loud. Protective devices are required to avoid injury. 

Other Responsibilities:

Safety - Amentum enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe work environment. As appropriate, each employee is responsible for completing all training requirements and fulfilling all self-aid/buddy aid responsibilities, participating in emergency response tasks and serving on safety committees and teams.

Quality - Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the Amentum Quality Policy and carry out job activities in compliance with applicable Amentum Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities.

Procedure Compliance - Each employee must read, understand and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to his/her job.

From <https://www.myworkday.com/pae/d/inst/1$5303/5303$96838.htmld#TABTASKID=2998%2417247>

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed,  marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters.