Marketing Project Coordinator @ AffiniPay

Hi, We’re AffiniPay!

AffiniPay is a leading fintech company, based out of Austin, Texas. As the market leader in professional services payments and practice management software, AffiniPay’s tech products serve legal, accounting, architectural, engineering and construction firms. AffiniPay has been recognized as one of Inc. 5000’s fastest growing companies in the U.S. for 11 years in a row, and as a result, our teams continue to grow as well!

AffiniPay’s Marketing Project Coordinator is responsible for planning, organizing, and managing marketing projects from initiation to completion. Reporting to the VP, Content and Creative, you will collaborate with internal customers across the marketing organization such as the Campaign Managers, Demand Gen, People Team leaders, and any other internal customer in order to collect the project information such as deadlines, objectives, budgets, etc. In addition, you will be responsible for all projects’ statuses and their timelines ensuring teams are on track in delivering on schedule. You are a self-starter and a creative problem solver with strong attention to detail and highly organized.

What You’ll Do:

Prioritize, multi-task and manage multiple projects at once, meeting multiple deadlines at once using Asana
Scopes and understands the needs of each project to optimally prioritize dates and daily tasks.
Creating the project timeline, communicating this to team members, and making sure key steps are completed according to this timeline.
Project available time and resources for each project, and track its status through completion to help the marketing team meet deadlines and achieve project goals.
Coordinate with copywriters, graphic designers, and web designers as needed to ensure timely completion of projects.
Conduct regular meetings with internal team, presenting progress reports and project status
Identify potential risks or delays related to budgets, resources and timelines, and work across all departments to resolve any issues that may arise

About You:

2 years’ experience within a marketing organization managing projects, coordinating teams, and/or other planning-related duties, with direct responsibilities related to the scheduled flow of projects and initiatives.
Must be proficient in Asana or comparable PM tools.
Must be reliable, independent and self-starter.
Ability to work simultaneously on several projects in a fast paced environment.
Outstanding organizational skills.
Excellent interpersonal skills and a demonstrated ability to work under pressure and deadlines with minimal direction.
Basic understanding of Adobe Design Suite a plus.
A Bachelor’s degree or equivalent experience.
Experience working with project management tools such as Wrike, Asana, Workfront (our team uses Wrike!)
This position is preferred to sit in Austin, TX to work in a hybrid capacity

Our Story

Founded in 2005, AffiniPay’s mission is to build technology products that helps professionals focus on the work they love. As the leader in the professional payments industry, AffiniPay’s products serve legal, accounting, architectural, engineering and construction firms. Our portfolio of software solutions include MyCase (Legal Practice Management Software), CASEpeer (Practice Management for Personal Injury Firms), Docketwise (Immigration & Case Management Software), (Soluno (Legal Accounting), and Woodpecker (Legal Document Automation). Our portfolio of payment solutions include LawPay (Legal), AffiniPay for Associations (Associations), CPACharge (Accounting Professionals), and ClientPay (Architect, Engineer, and Construction). AffiniPay’s products serve over one hundred thousand users, and we are noted as one of the fastest growing tech companies in Austin, Texas. We are constantly looking for talent to join our team to continue playing a key part in unlocking our potential.

Diversity, Equity & Inclusion at AffiniPay

At AffiniPay, we recognize that innovation occurs with a strong team of people who are diverse in background, personality, talent and ideas. Experience comes in many forms and ensuring a diverse and inclusive workplace where we continue to learn from each other is an integral part of our culture. We are committed to creating a welcoming and transparent environment for all that embraces those differences through education, equal access to opportunities and information, inclusionary programs, and community outreach.

Benefits that Benefit You!

As a people first culture, we believe it is important that our teammates are happy, healthy, and productive. In order to best support that, AffiniPay provides award-winning benefits that can make a difference in your life - right now and for the future.

All employees receive fully covered medical, dental and vision coverage - Choose from our 2 available health plans based on what fits you and/or your family!
Have some fur babies? - We offer them insurance too!
RELAX and enjoy your time away with our flexible paid time off policy!
We will help you plan for your future - 401K, or RRSP if in Canada, with a company match
Competitive compensation packages that include mid-year and end-of-year bonuses and equity options for all full-time employees
Health Wellness Program that includes nutrition consultations, mental health apps, and access to discounted memberships
Have plans to grow your family? - Parental resources, including 16 weeks of paid time off for primary caregivers
Professional development opportunities including mentorships, leadership programs and our AffiniPayU courses
We believe it is important to give back with our Matching Gift Program and organized activities focused on donations, volunteerism and supporting the local communities throughout the country
D&I initiatives provide educational opportunities regarding multicultural issues, tolerance, and celebrating diversity among our entire staff
An incredible, in-office experience at our headquarters in Austin and San Diego including free lunch delivery, a fully stocked kitchen, and some “sweet” surprises for those afternoon pick-me-ups

6 month growth

1 year growth

2 year growth