Workplace Experience Coordinator

Full Time | On Site | 5 Days Week

About Distyl AI:

Distyl AI develops production-grade AI systems to power core operational workflows for Fortune 500 companies. Powered by a strategic partnership with OpenAI, in-house software accelerators, and deep enterprise AI expertise, we deliver working AI systems with rapid time to value – within a quarter.

Our products have helped Fortune 500 customers across diverse industries, from insurance and CPG to non-profits. As part of our team, you will help companies identify, build, and realize value from their GenAI investments, often for the first time. We are customer-centric, working backward from the customer’s problem and holding ourselves accountable for creating both financial impact and improving the lives of end-users.

Distyl is led by proven leaders from top companies like Palantir and Apple and is backed by Lightspeed, Khosla, Coatue, Dell Technologies Capital, Nat Friedman (Former CEO of GitHub), Brad Gerstner (Founder and CEO of Altimeter), and board members of over a dozen Fortune 500 companies.

What We Are Looking For:

Distyl is looking for a sharp, energetic Office Coordinator to own the day-to-day experience of our New York office. This role is perfect for someone who thrives off being around people, is obsessively detail-oriented, and gets genuine satisfaction from making things run smoothly. You'll be the person who notices when something's off—whether it's a messy conference room or vendors not delivering—and fixes it before anyone has to ask.

You'll be the face of our NY office: greeting guests, coordinating events, managing logistics, and ensuring our space reflects the high bar we set as a company. This is a high-visibility, high-impact role where you'll work closely with leadership, support a growing team, and help shape our office culture from the ground up. If you thrive in fast-paced environments, love being the go-to person, and want to build operational excellence at a cutting-edge AI startup, this is for you.

Key Responsibilities:

Office Operations & Logistics

• Own the day-to-day operations of the NY office—keep it clean, organized, well-stocked, and running like clockwork

• Manage vendors and build relationships with: cleaning services, security, catering, building management

• Handle building logistics including COIs, access requests, maintenance coordination, and compliance requirements

• Track and manage office budget for supplies, food, events, and operational expenses

• Maintain inventory of office equipment and supplies, support IT setup for new hires, and troubleshoot basic tech issues

• Greet new hires on Day 1 and ensure they have everything they need for a smooth start

• On-site five days per week

Guest & Employee Experience

• Be the welcoming face of Distyl, greet guests, partners, and new hires with professionalism and warmth

• Plan and execute in-office events, celebrations, and other initiatives that bring the team together

• Order meals for team lunches, meetings, and events with attention to dietary preferences, quality and presentation

• Serve as the go-to resource for employee questions on facilities, office needs, and day-to-day logistics

• Drive feedback loops to continuously improve the office experience

Qualifications:

• 2+ years of experience in office management, operations, or administrative support (startup or fast-paced environment strongly preferred)

• Excellent interpersonal skills—you enjoy working with people and making them feel welcome

• Relentlessly detail-oriented—you notice what others miss and take pride in getting the small things right

• High agency and resourcefulness—if something's broken, you fix it; if something's missing, you solve for it

• Strong organizational skills with the ability to juggle multiple priorities without dropping the ball

• Excellent communication skills and ability to work across teams with professionalism

• Comfortable managing vendors, building relationships, and holding people accountable

• Proactive problem-solver who anticipates needs before they become issues
  

What We Offer:

• Competitive salary and benefits package, including equity options and healthcare.

• The opportunity to work at a mission-driven AI startup that is transforming how Fortune 500 companies operate.

• A fast-paced, dynamic work environment where your contributions will directly impact the company’s success.

• A collaborative culture that values professional growth and encourages taking on new responsibilities.

• Exposure to cutting-edge AI technologies and the opportunity to support a world-class team.

Note: This role will be based in our New York office. You will be required to be in office 5 days per week.