We are excited to welcome a Payroll Specialist to our New York team. This role offers a unique opportunity for an individual passionate about people, payroll and data, well-versed in the mechanics of total rewards and eager to collaborate with diverse teams across multiple countries.
In this dual role, the Payroll & Equity Specialist will play a crucial role in ensuring the accurate and efficient processing of our semi-monthly payroll using Ceridian Dayforce. As the primary contact for payroll and equity matters, you will support our North American colleagues in the US and Canada and serve as a vital partner to our internal People Operations and Finance teams. Your contributions will be essential in maintaining compliance, driving process improvements, and supporting our employees.
What you’ll be doing...
As our Payroll Specialist, you’ll be overseeing end-to-end semi-monthly payroll for 700+ employees in a multi-state environment plus a small Canadian population.
- Operational instruction and transmittal of outsourced semi-monthly multi-state payroll for our US employees, as well as our Canadian population.
- You’ll be the key point of contact and data for:
- Our data vendors, providing them with recurring reports and other information as needed
- Our service provider, to ensure Federal, State and Local tax compliance - liaising directly with authorities to resolve discrepancies if needed
- Our 401k audits, including compiling data & investigating queries
- Advising and supporting on US acquisition projects to ensure smooth payroll transfer, plus aiding legacy closures
- Processing tax adjustments as needed, plus year-end W2 filing
- Periodic reporting to third parties as needed
- Keep up to date with legislative changes (I.e. state specific minimum wage, tax and benefit reporting requirements) and work with our technical team to ensure updates are made to the payroll software
- Processing garnishments, monopolistic workers compensation, union payments & leave of absence payments
- Management of hourly employees’ payroll using our integrated time and attendance software
- Support People Operations Generalists, where required, with general benefits administration in relation to payroll.
- All other duties as assigned
Equity: Key Responsibilities
We are an international, publicly listed company that uses the Global Shares platform to manage our equity programs. In this role, you will:
- Support the day-to-day administration of our equity program, including reviewing, updating and maintaining accurate records of equity grants
- Provide direct support and partner with key stakeholders in our Finance, Legal, and People teams
- Serve as a point of contact would support our partnership with the Global Shares team
- Respond to employee and leadership questions regarding our company programs
- Support company communications around our equity programs
Experience that will put you ahead of the curve...
- 3+ years experience in payroll and ideally in equity administration
- You will have strong knowledge of multi-state US/Canadian statutory legislation
- Excellent data skills, specifically Excel/Sheet, skills and a helpful disposition
- You will also have strong customer service skills and a keen and can-do attitude
- Payroll qualifications are desirable, as is experience using Dayforce, our payroll system
- Experience with equity platforms and public company share plans
What’s in it for you…
We have a number of awesome perks available to our staff. We offer huge opportunities to learn and develop, whether through professional qualifications, exposure to incredible business projects or informal lunch & learns, hosted by your colleagues. We have a fantastic culture where we really do care about our people and want everyone to succeed. Varied roles mean you’re not pigeonholed into one finite area but get the opportunity to develop a wide range of skills and experience.
Additional benefits include health Insurance; ranging from medical to dental and even vision care,
401k match and monthly munchies, bagel Fridays, fresh fruit & snacks and coffee and tea on tap.
And to top it all off, not only do we offer unlimited holiday because we trust you to manage your workload and time but we also offer a share in our success whereby every colleague is eligible to join our profit pool bonus scheme - if Future hits their performance targets all colleagues may receive a bonus.
Internal job family level P6
Please note, the salary range for this position is $70,000 - $80,000
This is a Hybrid role from our New York office, working three days from the office, two from home.
Who are we…
We’re Future. We’re 3000+ colleagues over 250+ brands speaking to 400 million people every month across the globe through websites, events and magazines. We’ve got ambitious plans that build on our growth momentum and unlock new opportunities and we’re looking for talented people who want to be a part of it.
Our Future, Our Responsibility - Inclusion and Diversity at Future
We have a voice and we’re going to use it. We promote diversity and inclusion not just in our recruitment processes, but everything we do. We’re an equal opportunity employer and we will continue to ensure our recruitment process is free of bias and our workplaces are inclusive, positive, free of discrimination and respecting of all backgrounds and beliefs. Our culture is underpinned by our values and employees - current and future - are treated with respect and fairness.
Please let us know if you need any reasonable adjustments made so we can give you the best experience!
Find out more about Our Future, Our Responsibility on our website.
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