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Administrative Office Assistant
Posted on 8/4/2022
Chicago, IL, USA
Experience Level
Desired Skills
  • 1+ year(s) of reception and/or office administration experience in a professional environment
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Demonstrated proactive approaches to problem-solving with strong decision-making capabilities
  • Highly resourceful team player, with the ability to also be extremely effective independently, and drive your own workload
  • Proven ability to handle confidential information with discretion and integrity
  • Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  • Desire to stay current in office productivity and technology tools
  • An ability to lift 30 pounds and regular in-office attendance required
  • Act as point person for Chicago office operations
  • Plans, directs, and coordinates all essential central services such as reception, security, maintenance, mail, file management, cleaning, catering, recycling, and in-office benefits
  • Manage visitor and vendor check-in process
  • Initiate office communication and events which includes drafting emails, general reminders, quarterly meetings set up, and updates around the office
  • Responsible for the appearance and upkeep of the office: daily cleaning walkthroughs, kitchen/dishes, conference room upkeep
  • Liaise with the People team to support employee onboarding, event planning, and quarterly meetings
  • Anticipate needs and resolve operational and administrative issues before they arise
  • Review, organize, and respond to incoming/outgoing mail, email, and phone calls
  • Manage, track, and process expenses
  • Handle highly confidential information with discretion
  • Support Employee Experience Manager with various activities and projects
Belvedere Trading

201-500 employees

Trading firm specializing in equity index & commodity derivatives
Company Overview
Belvedere's mission is to identify and capitalize on trading opportunities in an ever-changing global marketplace.
  • Medical coverage
  • Life Insurance
  • Complimentary access to a full gym in the building
  • Time off
  • Parental leave
  • 401(k)
  • Continuing education
  • Transit benefit program
  • Relocation reimbursement
Company Core Values
  • Team Belvedere - Compete and succeed at the highest level, make those around you better, be the best teammate
  • Me In Team - Share individually in the success of the company, expect merit-based responsibilities, balance high expectations with a fun work environment
  • Own It - Act like an owner, drive initiatives to make Belvedere unparalleled, contribute outside of your role
  • Iterative Innovation - Evolve to survive and thrive, deliver value consistently, dream big and be willing to fail
  • Passionate Discourse - Debate for a collective purpose and the best solutions, speak directly and openly with compassion, tell us what pisses you off (you'll feel better)