Executive Assistant

We are looking for a NYC-based Executive Assistant to join our talented, dynamic, and rapidly growing global team. 

Company Description

OpenAsset is the leading marketing platform for the Architecture, Construction, and Engineering industries, trusted by 1,000+ clients over 20 years. Our mission is to be the most innovative partner to AEC firms, delivering solutions that help win more projects.

We’re a diverse, collaborative, and fast-growing team of 100+ employees with offices in New York and London and a global client base. Backed by Marlin Equity Partners, we’re passionate about creating an inclusive workplace where everyone feels valued and has a voice, and we actively hire from a diverse pool of candidates.

About the Role

We are seeking a high-energy, highly organized Executive Assistant to provide top-tier administrative and operational support to our CEO. This role is pivotal in ensuring the smooth functioning of the CEO’s office, maintaining operational efficiency, and fostering a positive and productive office environment.

The ideal candidate is a go-getter with exceptional attention to detail, strong tech skills, and the ability to anticipate needs before they arise. You thrive in a fast-paced environment, juggle multiple priorities effortlessly, and make things happen with a proactive and professional approach.

Key Responsibilities

CEO Administrative Support

• Manage the CEO’s calendar, scheduling, and meeting coordination.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and meeting logistics.
• Prepare and update professional presentations, reports, and slide decks.
• Handle confidential information with discretion.

Office Administration

• Serve as the point of contact for NYC office vendors, office supplies, and facilities coordination.

Communication & Coordination

• Liaise with internal teams and external partners on behalf of the CEO.
• Support cross-departmental projects and track deliverables.
• Draft, edit, and proofread professional communications.

Technology & Tools

• Confidently use modern workplace tools and platforms, including ChatGPT, Slack, Google Workspace, and other applications used by the CEO.

Qualifications

• Experience: 5+ years in an executive assistant or similar high-level support role.
• Location: Based in NYC, with ability to work on-site 4 days/week.
• Skills:
  • Expert organizational and time-management abilities.
  • Strong written and verbal communication skills.
  • Advanced proficiency in ChatGPT, Google Workspace (Docs, Sheets, Slides), Slack, and presentation software.
  • Tech savvy, comfortable learning and navigating new platforms quickly.
  • High attention to detail with a commitment to accuracy.
  • Professional discretion and ability to handle sensitive information.
• Mindset: Self-starter, adaptable, solutions-oriented, and consistently positive.

Why You’ll Love Working Here

• Direct impact on the success of the CEO and leadership team.
• Fast-paced, collaborative, and supportive work environment.
• Opportunity to influence and enhance company culture.
• Competitive compensation and benefits package.

How to Apply:

Please submit your resume and a brief cover letter outlining your experience and why you’d be a great fit for this role.

Benefits

• Competitive salary

• Medical / Dental / Vision coverage - 100% employer-paid for employees, 50% employer-paid for dependents

• 20 days paid time off per year + federal holidays (UK style!)
• 5 paid sick days
• Work from home flexibility
• Commuter benefits
• 401k
• Paid parental leave
• Career growth and development opportunities

This position is not eligible for visa sponsorship.

Axomic is an Equal Opportunity Employer. We base our employment decisions entirely on business needs, job requirements, and qualifications—we do not discriminate based on race, gender, religion, health, parental status, personal beliefs, veteran status, age, or any other status. We have zero tolerance for any kind of discrimination, and we are looking for candidates who share those values. Applications from women and members of underrepresented minority groups are welcomed.