Budget and Operations Administrator

Center for Community Partnerships and Civic Transformation (COMPACT)
Brandeis University – Waltham, MA

At Brandeis University, civic engagement and global citizenship are central to our mission. The Vic ’63 and Bobbi Samuels ’63 Center for Community Partnerships and Civic Transformation (COMPACT) brings together students, faculty, and community partners to advance social justice, foster civic learning, and strengthen democratic engagement. We are seeking a Budget & Operations Administrator to play a pivotal role in ensuring the success and sustainability of this important work.

This is a unique opportunity for a detail-oriented, highly organized professional who thrives on balancing financial management, communications, and program support in a mission-driven environment.

The hiring range for the position is $67.2k-$71.2k

What You will Do

In this role, you will:

Financial Leadership & Budgeting (30%)

• Lead annual budget planning and forecasting for COMPACT, ENACT, and Global Community Engagement (GCE).

• Manage daily operations of multiple funding sources (gifts, grants, endowments) using Workday, Coupa, and Planning Maestro.

• Prepare monthly reports, reconcile expenses, and advise leadership on spending strategies.

Communications & Marketing (25%)

• Design and publish COMPACT’s monthly newsletter highlighting community engagement, partnerships, and student impact.

• Maintain and update COMPACT’s website, ensuring content is accurate, engaging, and aligned with program priorities.

• Develop communications strategies in collaboration with campus and community partners.

Financial Reporting & Systems (20%)

• Create and maintain financial tracking systems to ensure accountability and transparency.

• Streamline reporting processes with Procurement, Accounts Payable, and Financial Planning.

• Provide detailed reporting for grants, fellowships, and special initiatives.

Program & Event Support (20%)

• Coordinate events and programs, from residencies to orientation sessions and alumni panels.

• Manage logistics, travel, and marketing materials to ensure smooth and professional execution.

Other Responsibilities (5%)

• Provide cross-functional support to the division as needed.

What We Are Looking For

• Education: Bachelor’s degree required; Master’s degree in business administration or related field preferred.

• Experience: 2–4 years of professional experience in budget management, financial reporting, or operations.

• Strong analytical skills with a knack for forecasting, reconciling, and translating financial data into actionable insights.

• Excellent written and visual communication skills, with experience in newsletters, marketing, or digital content.

• Ability to manage multiple priorities, meet deadlines, and collaborate across diverse teams.

• Experience with financial systems such as Workday, Coupa, and Planning Maestro (or comparable platforms) is a plus.

• A commitment to Brandeis’s values of community, equity, and civic engagement.

Why Join Us?

This is more than just a budget or operations role—it’s a chance to help shape the future of civic engagement at Brandeis. You will be at the intersection of financial stewardship, storytelling, and program delivery, ensuring our Center can empower students and communities for years to come.

Pay Range Disclosure

The University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements.

Equal Opportunity Statement

Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class").