Analyst – Supply Chain

We are seeking a motivated and detail-oriented individual to join our Supply Chain Inventory Billing Team. This role plays a critical part in ensuring the smooth operation of our chemical sales process, from order verification to final invoice generation.

Responsibilities:

• Process end-of-month inventory reports, verifying requested chemicals and quantities against available stock.
• Reconcile inventory with Bill of Materials (BOM) in SAP to determine the correct recipe for raw materials and ensure accurate product pricing.
• Collaborate with the sales team to confirm pricing, obtain customer POs, and address any discrepancies in SAP pricing.
• Utilize ERP software or dedicated billing systems to generate invoices for customers.
• Manage order accuracy and timely delivery by working with sales, production, and shipping departments.
• Resolve discrepancies between ordered and shipped quantities and issue corrected invoices as needed.
• Process disposal requests by verifying information, contacting EH&S for material components, and submitting forms to vendors.
• Track disposal requests and follow up for quotes and pickup dates.
• Maintain accurate records in spreadsheets and other systems for inventory, invoices, and disposal requests.
• Adhere to chemical-specific regulations for hazardous materials and controlled substances.
• Provide Safety Data Sheets (SDS) to customers as required.
• Track batch and expiry dates for chemicals, notifying the sales team to prioritize the use of expiring materials.

Qualifications:

• Minimum 1-2 years of experience in a billing or inventory control role.
• Having overall experience of 5+ years in core supply chain business process support.
• Strong analytical and problem-solving skills.
• Have excellent working knowledge of SAP
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Excel, Word) and comfortable learning new software.
• Excellent communication and collaboration skills.
• Ability to work independently and as part of a team.

Additional details about the role :

1. Order Processing and Inventory Allocation:

• Upon receiving the end of month inventory tracking spreadsheet, the inventory billing team verifies the requested chemicals and quantities against available stock in the warehouse or production system.
• This might involve checking the inventory management software or having sales team physically recheck and verify stock levels at customer site.

2. Bill of Materials (BOM) Consideration:

• Inventory will need to be reconciled against what is available in SAP to determine the correct BOM (recipe) to use for raw materials creating the final product.
• This helps ensure accurate pricing based on the components used to create the final product.
• Reconciliation of inventory for each customer location will need to be input into a spreadsheet to track.

3. Pricing and Costing:

• The team determines the appropriate pricing for the chemicals based on pre-defined pricing models, contracts, or current market rates.
• Must confirm with sales team the correct pricing and obtain a customer PO. If pricing is different in SAP then what sales team has advised, it will be necessary to contact pricing team to get price updated in SAP correctly or possibly manually pricing invoices.

4. Generation of Invoices:

• Once the order details, quantities, and pricing are confirmed, the team creates invoices for the customer.
• This typically involves using enterprise resource planning (ERP) software or dedicated billing systems.
• A sales order will be created for the final weight of produced material. The a delivery will be created and correct batch assigned. Finally the invoice will be pushed to create immediately.
• Invoice information will be required to be input into invoice tracking spreadsheets.

5. Integration with Other Departments:

• The inventory billing team often collaborates with other departments like sales, production, and shipping to ensure order accuracy and timely delivery.
• They may also communicate with accounting to ensure proper recording of the sale and associated revenue.

6. Handling Discrepancies and Adjustments:

• There might be instances where discrepancies arise between ordered and shipped quantities.
• The team resolves these discrepancies by working with relevant departments and issuing corrected invoices if needed.

7. Handling Disposal Requests:

• Sales team will send in disposal request form. The information on request form will need to be verified. May need to contact EH&S to get correct material components.
• The team submits disposal form and SDS to vendor for profile creation.
• Must track the progress of each disposal request and follow up for quote and pickup date from vendor.
• Disposal request information must be input into a spreadsheet to track.

Additional Considerations

• Chemical-specific regulations: Chemical billing may need to comply with specific regulations regarding hazardous materials or controlled substances.
• Safety Data Sheets (SDS): Depending on the chemicals involved, providing Safety Data Sheets (SDS) to customers might be part of the billing process.
• Batch tracking: For some chemicals, tracking batches and expiry dates becomes crucial for accurate billing and potential recalls. Tracking of expired batches and notifying sales team to use material before it expires is necessary.