Administrative Assistant

Job Description

Responsibilities 

* Full time support of Product Manager and staff of 5 people Manage calendar for Product Manager – create, cancel, accept and decline meetings. 

Rationalize meeting conflicts Order office supplies Manage arrangements for personnel entering /exiting the product group (seating, office equipment, supplies, badge access, etc) Manage lease car reservations and services required of Peoria cars Book travel – including visas, passports, rental cars and hotels for domestic and international travel Manage bookings for conference rooms Be the “communicator” for the LTTT product group Send mass department emails when needed Coordinate the monthly Large Tractor Update meeting presentations; line up guest speakers when needed (200 attendees) Order catering for meetings and customer visits when requested Set up service pin celebrations (calendar invite, speaker, cake & refreshments) * The responsibilities above are in addition to the day-to-day requests from the entire team

Typical Day

Support Product Manager and department of 5 people Order office supplies Distribute mail twice a week Book travel – including visas, passports, rental cars and hotels (Domestic & International) Manage 2 lotus notes calendars – create, cancel, accept and decline meetings Manage CV Room F102 LTTT conference room Send mass emails when needed Onboarding and Exiting process owner – make sure everyone’s move coming in and out of the group is as smooth as possible Create the monthly LTTT Team meeting presentations and line up a guest speaker Manage tours coming to SS Order catering for meetings and customer visits when requested Set up service pin celebrations Monthly you will calculate and send in LTTT safety metrics

Qualifications

Technical Skills

Bachelor’s Degree in Communication or related field or equivalent experience Background in Communication 

PowerPoint - REQUIRED 

Excel - REQUIRED 

Word - REQUIRED 

Lotus Notes - Preferred 

Concur - Preferred 

My Supply Cabinet - Preferred

Soft Skills

Communication, Communication, Communication - Good written and oral communication Ability to interact with work directors of all levels Good Time Management Skills Good Organizational Skills Quick Learner

Additional Information

Additional Info:

Must be able to pass a background and drug screen