Executive Assistant

Executive Assistant

At EKN Engineering, we solve challenging problems with innovative engineering and configurable software solutions. We use an engineering-first approach, combined with data-driven strategies, to improve overall compliance, risk management, and design accuracy tailored to the specific needs of each client.

With decades of experience in engineering, our team of over 160 professionals in Irvine, California is dedicated to building a safer and more efficient tomorrow through engineering and technological innovation.

Role Overview: We’re looking for an Executive Assistant to support our Chief Operations Officer/Chief Revenue Officer. The executive assistant must thrive in a fast-paced, cutting-edge, technology-driven environment. We’re looking for someone who can be flexible and handle a constantly changing and exciting work environment. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details.

Key Responsibilities

· Support the Chief Operations Officer/Chief Revenue Officer & VP of Strategic Accounts, serve as a shared Executive Assistant supporting two senior leaders, ensuring balanced support across both calendars, priorities, and communication

· Maintain a calm, focused, and solutions-oriented demeanor—able to take initiative, follow through on tasks, and keep executives on track with daily priorities

· Support task and project management by tracking action items, follow-ups, and deadlines across both executives

· Skilled in preparing polished PowerPoint presentations and executive-level materials for meetings and stakeholder communications

· Quickly synthesize information and distill it into clear summaries or presentation-ready formats

· Coordinate internal and external communications and ensure deliverables are being met

· Prioritize and multitask effectively across differing workstreams and executive needs

· Maintain and refine internal processes that support the executive team, and coordinate internal and external resources to expedite workflows

· Coordinate complex scheduling and calendar management, as well as content and flow of information to the team

· Support strategic planning and team initiatives by anticipating needs, flagging conflicts, and helping to drive accountability

· Provide administrative and office support, such as typing, dictation, spreadsheet creation, etc.

· Maintain professionalism and strict confidentiality

Required Qualifications

· 3–5 years of experience in an Executive Assistant or high-level administrative support role

· In-depth understanding of entire MS Office Suite

· Ability to organize daily workload by priorities

· Meets deadlines in a fast-paced quickly changing environment

· A proactive approach to problem-solving with strong decision-making skills

· Professional level verbal and written communications skills

Why Join Us:

At EKN Engineering, you’ll be part of a company that values innovation and accountability and supports our employees' professional growth and personal development. Here, you’ll work with teams that push the boundaries of engineering to create solutions that enhance our communities and the environment by making utilities safer.

Benefits & Perks

· 100% Company-Paid Medical, Dental, Vision, and Life Insurance – Comprehensive coverage to support your health and well-being.

· 401(k) with Company Match – We invest in your future with a dollar-for-dollar match on contributions.

· Flexible Spending Account (FSA) – Set aside pre-tax dollars for qualified healthcare and dependent care expenses.

· Exclusive Employee Discounts – Access our BenefitsHub for savings on travel, rental cars, hotels, theme parks, and more.

· Monthly Catered Lunches & Daily Office Snacks – Enjoy a well-stocked kitchen and regular team meals to keep you fueled throughout the day.

· Employee Engagement & Wellness – We value connection and balance. Our team enjoys a variety of events and activities throughout the year, including hiking outings, summer BBQs, sports games, holiday celebrations, and dedicated team-building days.

· JOYA Health Membership – Access to over $1,000 in annual skin health and wellness benefits, including complimentary facials or peels, aesthetic service credits, priority skin cancer screenings, teledermatology services, and discounts on skincare products.

· Wellness Perks & Support Programs – Access a variety of wellness resources including discounted gym memberships through One Pass, mental health and self-care tools via AbleTo and Calm, and monthly rewards for healthy activities through Rally.

Public Warning: Recruitment Phishing Scam Impersonating EKN Engineering

EKN Engineering has become aware of a phishing scheme targeting individuals with fraudulent interview requests and job offers. EKN’s secure IT systems and private applicant information have not been compromised; scammers are impersonating EKN employees, using the company name and branding to mislead and engage potential job seekers in fake recruitment processes. Scammers might reference real job openings or describe fake opportunities that generally match individuals’ professional backgrounds, with the goal of establishing communication and eventually obtaining private financial information to defraud people. The Federal Bureau of Investigation and Federal Trade Commission warn that employment scams such as this are a growing cyber threat. EKN urges anyone who is contacted about employment opportunities to exercise caution and know that:

• All communication from EKN Engineering will be from an EKN employee using the @eknengineering.com email domain. We do not use third-party recruiters.

• EKN Engineering recruiters will only schedule interviews for candidates who have applied for a position through our secure portal.

• No corporate or IT systems at EKN are affected by this scam. The scammers are using EKN’s logo and employee names to impersonate the company. • You can directly contact us at [email protected] with any questions or concerns.

EKN is committed to ensuring the safety and security of our community. We caution individuals to be vigilant in protecting personal data and vetting communication with new contacts from any company. Do not respond or provide any personal information if contacted by someone claiming to represent a company to which you did not submit a job application or profile. This scam can be perpetrated against any business and individuals who recognize and trust its name.

For information on EKN recruitment practices and policies, please visit our career page or email [email protected]. To report a scam, visit: https://reportfraud.ftc.gov//.