Executive Assistant

About Us 

At WeWork, we provide flexible workspace solutions to help businesses of all sizes thrive in more than 37 countries worldwide. The future of work is here, and we’re not just a part of that movement—we’re leading it. United by a desire to build a global community, our purpose is to give members the support to do their best work, and the space to take their ideas to new heights. Join us as we empower tomorrow’s world at work.

About The Opportunity

We are looking for an Executive Assistant, based in London, to support our VP, Head of Sales International and the wider Sales team. The role will be varied and fast-paced, involving a number of administrative and clerical requirements.As the key connection between the Senior Management, their teams and the rest of the business, high attention to detail and the ability to effectively prioritize business requirements are integral to the success of this role. 

You will have an intuitive ability to identify and address the needs of senior managers and provide support in order to ensure that the company’s workflow runs smoothly. An ability to adapt to a number of office management technologies and handle high-volume, high-impact scheduling is essential.

In this role, you will:

• Coordinate the daily calendar of Head of Sales INTL

• Plan appointments and events

• Create agendas for weekly Sales team all hands meetings and Sales Leadership meetings

• Make travel arrangements

• Respond promptly to managers’ queries

• Prioritize when all issues are “urgent”, assessing what matters and has the biggest impact on the business 

• Process expense reports and invoices

• Assist with editing and drafting internal communications

• All Hands and meeting deck creation and preparation 

• Act as the point of contact between executives and employees/clients

• Supporting with organizing offsites, team social events, and group activities for the local Sales team where needed

• Suggest more efficient ways to run the office and troubleshoot any malfunctions

• Exhibit exceptional critical thinking skills, being able to solve problems with practical judgment 

• Navigate a global, matrix-organization whilst maintaining positive, authentic relationships

• Be a self-starter, delivering what’s asked for before it’s asked 

About You

Does the below sound like you? If so, we’d love to hear from you!

• Experience working in a fast-based environment, preferably office management, hospitality or admin experience

• Executive Assistant/Office management experience is required

• Be a self-starter, delivering what’s asked for before it’s asked

• Highly adaptable and able to deal with ambiguity

• Comfortable working under pressure, time-sensitive, and rapidly evolving situations 

• Knowledge of office procedures

• Solid experience with office management systems, ERPs, and Google Suite

• Familiarity with online calendars and cloud systems

• Strong communication skills (via phone, email, and in-person)

• Experience exercising discretion and confidentiality with sensitive company information

• Excellent organizational skills with an ability to think proactively and prioritize work

Life At WeWork

Being a WeWorker is more than just a job. We believe the magic of work is sparked by the passion you bring, the places you go, the people you meet and the purpose you follow. And it starts here. Here you will brush shoulders with those who dare to dream and do. Here you will be welcomed by a diverse community that embraces and inspires you—because together we can achieve more. Here we challenge ideas, and explore new ways of getting things done. Whether you are part of our Employee Community Groups, or part of a global project, we ask you to bring your open-minded attitude and collaborative spirit. In return, you will be part of a team where your unique perspectives are celebrated. WeWork is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon gender, sexual orientation, marital or civil status, pregnancy (or pregnancy-related conditions), gender identity or expression, transgender status or gender reassignment, race, color, national origin or ancestry, citizenship, religion or religious beliefs, age, physical or mental disability, genetic information (including genetic testing and characteristics), military or veteran status, or any other grounds or characteristic that is protected under the law.