Implementation Supervisor 2

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Job Description:

This is not a remote position; employee is required to come into the facility for their regular schedule

Job Level: FT Supervisor

Internal Grade Salary: 20E

Work Schedule: Monday - Friday, 40+ hours a week, 8:30 AM - 5 PM

The internal job posting will close on Friday, July 24 at 11:59 PM EST

Position Summary

TheImplementation Supervisor IIis responsible for managing multiple client implementations and operational projects of varying size and complexity throughout the United States and Mexico. This role serves as the primary liaison between UPS and customer project teams, ensuring projects are executed successfully, milestones are achieved, risks are mitigated, and deliverables are completed on schedule. The Implementation Supervisor II plays a critical role in supporting business growth by driving timely project completion, enabling the successful onboarding of new business, and facilitating the realization of planned revenue opportunities. Through effective project leadership and stakeholder coordination, this position helps ensure customer commitments are met while contributing to overall organizational profitability and customer satisfaction.

Essential Responsibilities

Project Planning & Execution

• Manage multiple concurrent implementation projects ranging from small-scale initiatives to large, complex customer implementations.
• Develop, maintain, and execute detailed project plans utilizing Smartsheet.
• Establish project timelines, milestones, deliverables, dependencies, and resource requirements.
• Monitor project progress and proactively identify risks, delays, and obstacles that may impact project timelines.
• Ensure all project deliverables are completed within agreed timelines and scope requirements.
• Track and communicate project status, action items, and key milestones throughout the project lifecycle.

Customer & Stakeholder Management

• Serve as the primary point of contact for assigned customer implementations.
• Host and facilitate weekly client project meetings to review project status, timelines, risks, and next steps.
• Lead weekly internal UPS project meetings with assigned resources and stakeholders.
• Communicate project updates, critical dates, risks, and achievements to both internal and external teams.
• Build and maintain strong relationships with customers and internal business partners.
• Ensure customer expectations are clearly defined, documented, and managed throughout the implementation process.

Leadership & Project Coordination

• Lead and influence cross-functional teams without direct managerial authority.
• Drive accountability among project participants to ensure commitments and deadlines are met.
• Proactively seek out information, resources, and stakeholders necessary to advance project activities.
• Facilitate collaboration across operations, engineering, IT, quality, customer service, and customer teams.
• Escalate project risks, resource constraints, and critical issues as needed to protect project timelines and deliverables.

Change Control Management

• Identify, document, and manage project scope changes through established change control processes.
• Evaluate the impact of scope changes on timelines, resources, costs, and deliverables.
• Obtain necessary approvals and communicate approved changes to all project stakeholders.
• Maintain accurate project documentation and records throughout the implementation lifecycle.

Project Closeout

• Confirm all project objectives, requirements, and deliverables have been successfully completed.
• Facilitate formal project closeout meetings with both UPS and customer teams.
• Ensure all stakeholders acknowledge project completion and acceptance of deliverables.
• Document lessons learned and support continuous improvement initiatives.

Qualifications

Education

• Bachelor's degree in Business, Supply Chain, Logistics, Healthcare Administration, Project Management, Information Technology, or a related field preferred.

Experience

• 3-5+ years of project management or implementation experience.
• Experience managing multiple concurrent projects with competing priorities.
• Experience working directly with customers in a professional, client-facing environment.
• Experience coordinating cross-functional teams across multiple locations.
• Logistics, healthcare, supply chain, distribution, or implementation experience preferred.

Certifications

• Project Management Professional (PMP) certification preferred.
• Other project management certifications are considered a plus.

Required Skills & Competencies

• Strong leadership and influencing skills with the ability to lead teams without direct reporting authority.
• Excellent verbal, written, presentation, and facilitation skills.
• Strong customer-facing communication and relationship management abilities.
• Ability to effectively host meetings and presentations with customers, leadership, and cross-functional teams.
• Excellent organizational, planning, and time management skills.
• Strong problem-solving and decision-making capabilities.
• Ability to proactively identify issues and drive resolution.
• Skilled at managing competing priorities in a fast-paced environment.
• Ability to hold team members accountable while maintaining positive working relationships.
• Strong attention to detail and commitment to meeting deadlines.

Technical Skills

• Advanced proficiency withSmartsheetfor project planning, tracking, reporting, and status management.
• Proficient withMicrosoft Teamsfor collaboration, meetings, file management, and project communications.
• Proficient with Microsoft Office applications.
• Ability to quickly learn and effectively utilize company systems and software platforms.

Preferred Attributes

• Self-motivated and highly organized.
• Customer-focused with strong business acumen.
• Assertive and proactive in gathering information and driving action items to completion.
• Able to influence stakeholders and gain cooperation across all levels of the organization.
• Comfortable presenting to customers, leadership teams, and operational personnel.
• Demonstrated ability to successfully manage projects from initiation through closeout while maintaining customer satisfaction and meeting business objectives.

Employee Type:

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

Other Criteria:

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law.

Basic Qualifications:

Must be a U.S. Citizen or National of the U.S., an alien lawfully admitted for permanent residence, or an alien authorized to work in the U.S. for this employer.