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CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
POSITION SPECIFICS
The Student Support Suite in the College of Engineering at Penn State is seeking an experienced, proactive, and highly organized Administrative Support Manager to join our dynamic team. This leadership role is critical in ensuring the operational efficiency of the unitand supports the Director of the Center for Outreach and Inclusion (CEOI) and the Assistant Dean for Academic Support and Global Programs.
The ideal candidate will be a strategic thinker with a proven track record in administrative operations, staff supervision, and financial and personnel management. This position demands a high level of professionalism, discretion, and attention to detail, along with the ability to thrive in a fast-paced, multifaceted environment.
Serve as the primary assistant to the Director of CEOI and Assistant Dean, providing high-level administrative and operational support.
Supervise, train, evaluate, and support a team of full-time administrative staff.
Oversee day-to-day office operations, ensuring seamless and efficient workflow.
Manage and safeguard confidential personnel and budget documentation.
Serve as primary liaison and initiator with Finance HUBs for completion for budgetary, reporting, and complex financial transactions.
Coordinate with College HR for faculty and staff recruitment, onboarding, and hiring processes.
Support and coordinate internal academic programs, including academic integrity cases, faculty senate petitions, and embedded study abroad initiatives.
Plan, lead, and direct activities related to event management; develop itineraries, budgets, objectives, and assessment procedures.
Collect, analyze, and present data to inform planning and decision-making.
Ensure strict compliance with all University policies, procedures, and standards.
Qualifications and Competencies
Proven leadership experience in administrative or operations management.
Outstanding organizational, communication, and analytical skills.
Strong problem-solving ability and independent decision-making skills.
Demonstrated ability to manage multiple priorities with precision and professionalism.
High level of discretion when handling sensitive and confidential matters.
Advanced proficiency with Microsoft Office 365 (Word, Excel, PowerPoint) and Adobe.
Meticulous attention to detail and a commitment to process improvement.
A collaborative mindset and dedication to fostering a positive, inclusive, and supportive work environment.
Commitment to mentoring and developing professional staff.
Open to learning new skills and software skills as needed.
This is a unique opportunity to play a vital leadership role in supporting student success and faculty engagement within one of the nation’s leading colleges of engineering. If you are driven, organized, and passionate about operational excellence, we encourage you to apply.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
Associate Degree
8+ years of relevant experience, includes 3+ years of supervisory experience; or an equivalent combination of education and experience accepted
Required Certifications:
None
ADDITIONAL INFORMATION
To be considered, candidates must submit a cover letter and resume
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $51,000.00 - $74,000.00.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
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