Marketing Proposal Coordinator

Job Description

Timmons Group is seeking an experienced Marketing Proposal Coordinator to join our dynamic Marketing Team in our Richmond, VA location. This is an exciting opportunity for a detail-oriented, proactive marketing professional who thrives in a fast-paced, deadline-driven environment and enjoys collaborating with technical teams to develop winning proposals for a full-service civil engineering firm.

The ideal candidate has hands-on experience developing proposals for an architecture or civil engineering firm.

Essential Duties and Responsibilities include but are not limited to:

• Lead proposal efforts, for infrastructure pursuits, including RFP, RFQ, and SOQ responses for local, state, and federal clients—primarily in Virginia and North Carolina with occasional support in other markets.
• Manage the full proposal process: schedule and lead kickoff/review meetings, set timelines, track deadlines, and coordinate team inputs.
• Write, edit, and organize content—project descriptions, resumes, technical narratives, and executive summaries.
• Collaborate with technical staff to translate complex technical information into clear, compelling, client-focused messaging.
• Develop and maintain marketing collateral such as project sheets, staff bios, and boilerplate content.
• Research market trends, track leads, and gather competitive intelligence to support business development.
• Maintain accurate pursuit records and assist with CRM (Deltek Vantagepoint) updates.
• Support business development activities, including events, award submissions, and digital content coordination.

Skills/Requirements of a successful candidate include but are not limited to:

• 2–5 years of experience developing proposals for civil engineering or AEC firm preferred.
• Strong writing, editing, and storytelling skills, especially for technical and client-focused narratives.
• Proficiency with Adobe Creative Suite (InDesign, Illustrator and Photoshop) and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Teams).
• Familiarity with Deltek Vantagepoint or similar CRM software is a plus.
• Bachelor’s degree in Marketing, Communications, English, or a related field preferred but not required.
• Highly organized, self-motivated, and able to manage multiple priorities with minimal supervision.
• Excellent communication and interpersonal skills, with a collaborative mindset.

If you’re passionate about helping technical teams tell their story and winning work that shapes our communities, we’d love to hear from you!

Qualifications