Essential Functions:

• Responsible for the oversight and management of Vaxcyte’s contract management system, Ironclad. 
• Oversee legal agreement intake as needed, including preliminary review and saving to contract repository. This will include redlining and cleaning of documents for signature; coordination of signatures, approvals, vendor and internal requestor outreach, and finalization/saving of agreements to ensure version control and accurate document retention. 
• Will work in leading the optimization and improvement of the legal contract repository and organization of all legal documents.
• Will collaborate with attorneys and consultants to develop and consistently update Ironclad workflows and use cases.
• Will be responsible for guiding and educating internal users on the functionality of Ironclad and the various workflows.
• Responsible for making and tracking updates within Ironclad and keeping the contracts team updated as appropriate. 
• Manage Ironclad licenses and permissions and track licenses and fees.
• Create Insight reports and expand upon use of reporting data from Ironclad.
• Manage and drive varied ad hoc legal and cross functional team projects. 
• Support for assessment and implementation of AI.
• Assist with compliance activities and work closely with procurement and finance teams.
• Provide administrative support to the Legal Department as needed.
• Collaborate with the attorneys to revise materials from outside counsel.
• Prepare/update presentations for the legal team, primarily contracts group.
• Experience in building relationships with cross functional teams and key internal and external stakeholders to achieve Legal team and company goals.
• Patience with internal client/customers.
• Demonstrated problem solving abilities and strong organizational skills.
• Must be self-motivating, extremely proactive, prioritize and manage work, and show attention to detail.

Requirements:

• Qualifications B.A./B.S.; 5+ years experience in contracts administration and legal operations; paralegal or JD with contracts administration experience welcome and encouraged.
• Experience working with Ironclad required.  
• Understanding of purchasing system/procurement tools such as NetSuite required.
• Light coding or similar experience/background desired.
• Understanding of the technology industry, including software development, IT services, and related technical terminology.
• Ability to comprehend and interpret technical specifications and requirements. 
• Strong interpersonal skills with the ability to collaborate with colleagues. Excellent written and verbal communication skills.
• Strong attention to detail, excellent organization skills and the highest standards for accuracy and precision.
• Demonstrated problem solver with a systems-thinking mindset.
• Pro-active and self-motivated with a customer service orientation and a commitment to delivering high quality support.
• Strong computer skills with Microsoft Office 365 (Outlook mail, Word processing, Excel, Zoom meetings); redlining experience through tool such as Litera/Workshare (or Word).
• Passion to learn, proactive, high integrity, and strong work ethic.
• Experience in biotech/pharma industry is preferred but not required.
• Models our Core Values: is experienced as someone who exemplifies the culture we want to create; operates with transparency; is trusted.