Head of Department

Overview

The Head of Department (HOD) for PC & Purchasing is responsible for providing leadership and guidance to the department, including setting goals and objectives, planning the department’s operating budget, ensuring compliance with and enforcing policies, implementing corrective actions, driving cost reduction initiatives, maintaining personnel headcount, and evaluating team member performance. As the central control tower of the plant, the PC team is responsible for BOM, EO, and new‑model management, as well as production planning, KPI management, line‑stop coordination, overall planning operations, and responses to HQ information requests. In addition, the Purchasing team holds full responsibility for managing the inbound supply chain from suppliers, including shortage control, inventory level management, and overall import cost management.

Responsibilities

(To perform within this position successfully, the incumbent must be able to perform each essential duty satisfactorily. Other duties may be assigned.)

[Production Control]

• Monitor HMGMA production plan change, irregular orders, and inform other departments.
• Production plan adjustment with HMGMA as needed (in case of logistics, production, quality trouble).
• Maintain EDI process (HMGMA <--> Mobis) and conduct contingency plan when trouble with Broadcast.
• Project Manager role for Pilot car (Planning, EO control, Master part list, communication with customer).
• Simulation run when shortage happened requested by Customer (HMGMA).
• Maintain Work order Process and production information in MES. (Line assembly code, Broadcast data, Fool-proof barcode key data, Working time pattern)
• Collect and maintain production index in MES, ERP or manual (Actual vs planned, Working time, Hour Per Module, Down time, OEM Line stop, Production CUM, Inefficient expense, Scrap cost, Line assignment efficiency, Overtime).
• Monthly/Weekly production report (Production index analysis and improvement).
• Plant planning (Making irregular plant comprehensive report).
• Maintain Plant information and index.
• Korean headquarter requirement response.
• Initial point of contact for Customer (HMGMA) Engineering Change includes BOM.
• SAP Material Master management – create part numbers and maintain info (MRP view, Work center, Routing, Production version, Standard cost, Module no).
• Maintain SAP PP Module process and implementation (LTP, MRP, PIR, Backlog, Production result adjustment complete/component).
• Maintain production BOM in SAP/MES (Part no, Material information, Effective Point Information).
• Material consumption tracking for material closing and inventory accuracy (weekly, monthly).
• Maintain and distribute PART LIST MASTER to all department.
• Able to track material history for obsolescence or gain/loss items.
• Follow up with IT team for SAP system improvement in user standpoint.
• Coordinate EO implementation with all plant departments.
• Manage EO part changes (EO alert, 1st sequence recording, EO communications internal/external).
• EO info management (Participate internal/external EO meetings, track upcoming EPI).

[Material Purchasing]

• Initial point of contact for Supplier supply chain.
• Monitor Material Requirements Planning (MRP) process and daily requirement changes.
• Monitor supply chain and shortage.
• Maintain EDI process (MAL-SV <--> Supplier) and conduct contingency plans when trouble with Supply chain (Material Release, Supplier ASN, Payment advice).
• Work with Production Control on all trial builds and issue Purchase Orders (POs) to support the programs ensuring timely delivery and correct Engineering Change parts.
• Ensure accuracy of POs by maintaining SAP Material Master Data.
• Maintain scheduling agreements, source lists, inventory, and other SAP functions.
• Compile information such as material inventories, materials used, or customer information so that status reports can be completed.
• Provide requirements and inventory assessments to Suppliers to ensure efficient operations of all applicable module processes.
• Manage daily and monthly inventory levels and Engineering Change Order schedule.
• Analyze and comprehend all part requirements in accordance with the specifications, frequency of use, outside variables, and packaging in order to maintain a minimum stock level in a timely manner
• Communication with CKD control team members in South Korea.
• Enter manual purchase orders as needed for new model year trial events.
• Collaborate with Production Control, Logistics, QC, Procurement, Development on issues as they arise.
• Communicate with suppliers on any current issues and changes (EC, Delivery, Payments, etc.).
• Monitor SAP for GR (Goods Receipt)/ GI (Goods Issue)/ Backlog status.
• Monitor all pricing changes and process retroactive adjustments.
• Review invoices and packing slips for accuracy.
• Collect and maintain Material index in ERP or manual.
• Document & Analyze material movement and use.
• Complete supplier cum verification process and claim with the supplier monthly.
• Minimize inventory levels on balance out parts and when appropriate, submit an obsolescence claim.
• Maintain Material index system data accuracy (System vs Actual).
• Material consumption tracking for material closing and inventory accuracy (weekly, monthly).
• Maintain Supplier portal system contents (GSCP).
• Follow up with IT team for SAP system improvement in user standpoint.
• Close out OS&D items in SAP so they can be charged back to the responsible party.
• Prepare and send back damaged parts to the correct local supplier.
• Dispose of all items damaged by workers using approved methods.
• Initial point of contact for Customs clearance and Duty authorities.
• Monitor import customs clearance status.
• Monitor change of US/Korea trade policy (especially duty ratio).
• Audit response from Customs clearance and duty authorities.
• Trading issue response with broker.
• Conduct contingency plan when trouble with customs clearance (in case of Air freight).
• Enter duty slip in SAP.
• Make a plan for duty budget and maintain account amount for duty.
• Communication with customs clearance brokers and consulting company.
• Bidding for customs clearance broker and consulting company.
• C-TPAT & FTZ set up (If necessary).
• Tracking containers in transit, at Port, at CY and calling containers to plant.
• Manage container detention, demurrage, CY free time in US area.
• Maintain import documents. (Certificate of origin, Invoice, Packing list, B/L).
• Maintain and verify appropriate HS-code.
• Continuous improvement on duty reduction.
• All other duties as assigned.

Supervisory Responsibilities:

Yes

Qualifications

(The requirements listed below are representative of the knowledge, skills, and/or ability required and preferred for this position.)

Required Education & Experience:

• Bachelor’s degree in Business, Operations Management, or related field
• 8 or more years of related experience in a complex and diversified high volume manufacturing environment within the automotive industry
• 6 or more years of supervisory experience in a manufacturing setting

Required Knowledge, Skills, & Abilities:

• Proven leadership skills
• Strong interpersonal skills in problem solving and conflict resolution
• Must be an effective communicator with the ability to motivate subordinates
• Strong ability to take decisive action in a fast-paced environment
• Must possess computer skills that include Microsoft Excel, Word, & PowerPoint

Preferred Education & Experience:

• Automotive industry experience

Working Conditions: 90% office, 10% production floor, some walking within and between buildings