Job Description

***PLEASE NOTE THAT ONLY EMPLOYEES PERMANENT IN THE PRINCIPAL ADMINISTRATIVE ASSOCIATE TITLE OR ON A CURRENT LIST WILL BE CONSIDERED**

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP’s water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City.

The Bureau of Organizational Development & Human Resources (OD&HR) is the Agency’s internal consultant/partner on organizational culture change and human resources matters for a workforce of approximately 6,000 employees. OD&HR’s Employee Benefits and Extended Leaves Unit (EBU) is responsible for providing the Agency with support in the areas of Employee benefits, Pension enrollment, Retirement counseling, WTC 9/11 Health Initiative & Registry, Flexible Spending Programs, Deferred Compensation, Union benefits, Management Benefits Fund, and all other aspects of non-centralized related health benefits.

The EBU is seeking a dynamic and motivated individual to serve as a Workers’ Compensation and Extended Leave Specialist. The selected candidate will be responsible for the following:

- Oversee, manage, and process workers’ compensation leave of absence cases, while ensuring adherence to state and local rules and regulations, and agency protocols, standards, policies, and procedures.
- Process Workers’ Compensation claims in the Workers’ Compensation System (WCS) and in CityTime, as well as personnel transactions in the New York City Automated Personnel System (NYCAPS), in a prompt and timely manner.
- Generate and distribute bi-weekly/monthly reports by consolidating data from multiple data sources using Microsoft Excel, and by utilizing reporting tools found in other agency systems, for operational and decision-making purposes, as well as with third party agencies.
- Administer and monitor workers’ compensation sick leave grants and pay programs that are authorized to maintain eligible employees in pay status, while ensuring compliance with grant criteria.
- Process restorations of time, as authorized by the New York City Law Department.
- Partner with the NYC Office of Payroll Administration, the agency’s Office of Labor Relations, Employee Discipline Unit, Timekeeping and Payroll units, when necessary, regarding workers’ compensation leave of absence case.
- Prepare and process all managerial lump sum payments for separating managers.
- Audit years of time usage for any inaccuracies and make corrections as required.
- Compile supporting documentation such as MD notes and assemble prior non-managerial salary history.

Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.