KSQ Site Affairs

Join us as the KSQ Site Affairs, Business Operations Lead, where you will be at the heart of driving the KSQ site’s success. Reporting directly to the Head of P&TS Business Operations and KSQ Site Affairs, this role is integral to the seamless operation and vibrant culture at KSQ. You will spearhead a variety of business operations activities and work closely with the KSQ Site Affairs Colleague Engagement and Communication Lead to execute strategies that enhance colleague engagement and site performance.

Your ability to build and maintain strong interpersonal relationships is key, as you will be partnering with diverse teams across the site, including Global Workforce Experience (GWE), Environmental Health and Safety (EHS), Security, Colleague Wellness, crisis/business continuity teams, and site leadership. These collaborations will be essential in ensuring a cohesive and well-organized site environment.

Leverage your skills to support logistical needs for Colleague Resource Groups, and lead initiatives such as recognition, rewards, volunteer programs, community grants, and scholarships. Your proactive approach will help foster a culture of scientific innovation and colleague development. As a pivotal contact across KSQ, your contributions will fuel our site’s continuity and success, with ample opportunity to interact across all organizational levels, driving events and programs that make our site an extraordinary place to work.

ROLE RESPONSIBILITIES

• Serve as a key stakeholder and become a resource on all things Site Affairs, including advising on technical resources and imparting site knowledge and relevant content for presentations to key stakeholders.
• Support colleague resource groups and partner with Head of KSQ Site Affairs to develop annual budget allocation.
• Coordinate community grants and scholarship programs and budgets.
• Accountable for the KSQ Site Budget with oversight from Head of KSQ Site Affairs.
• Partner with Global Workforce Experience on input and requirement related to labs, office space, AV/IT meeting space to support a highly productive R&D environment.
• Maintain distribution lists and support organized databases.
• Coordinate in collaboration with KSQ SA team, a monthly operational forum for lab heads and operational leads and partners to ensure site continuity and information sharing.
• Partner with GWE on facility updates and capital planning, ensuring continuity with KSQ Site Head and Head, P&TS Business Operations and KSQ Site Affairs Lead.
• Be a backup for other Site Affairs members, especially site communications when needed in crisis.
• In partnership with the Colleague Engagement and Communication Lead, coordinate logistical needs for defined set of initiatives, events, and programs at KSQ such as Science and Culture Day, Site-Wide poster events, eLT visits, Healthy Pfizer Screening, Annual Giving Campaign, and other ad hoc events.
• Partner closely with Conference Solutions to deliver on events and in partnership with SA team.
• Maintain effective tracking and update methods to ensure efficient planning with Conference Solutions Teammates.
• Work with KSQ Site Affairs Lead to oversee outreach, internal site-wide events that focus on science and innovation, such as poster series and seminar series to strengthen site culture of scientific innovation and improve colleague engagement and development.
• Partner with Head of KSQ Site Affairs and Partner Lines to develop and implement colleague recognition programs.
• Coordinate volunteer programs. 
• Lead New Colleague Welcome Program for new or transferred colleagues to help colleagues integrate and become fully productive members of our community.
• Take a proactive approach in learning new policies that are enacted and ensure appropriate staff are aware to stay in compliance.
• Liase with local benefit programs.
• Act as a key point of contact for local associations and internal colleagues alike to act as an ambassador to the site.
• Additional business operations activities defined by strategic needs.

QUALIFICATIONS

• Minimum of Bachelor’s Degree
• Minimum of 6 years of work experience in business operations field.
• Experience managing financial information and budget

PREFFERED

• Strong writing/editing and verbal communication skills
• A strong track record as an implementer who thrives on managing a variety of key initiatives concurrently
• Self-starter, able to work independently, and entrepreneurial; enjoys creating and implementing new initiatives.
• Ability to multitask in a fast-paced dynamic environment while demonstrating a resourceful, positive attitude and superior work ethic
• Highly collaborative style, intelligence and poise to work with scientists, researchers, and executives.
• Ability to operate independently in ambiguous situations to deliver objectives.
• Knowledge of healthcare or the pharmaceutical industry
• Ariba, SharePoint, Microsoft Experience

 

PHYSICAL/MENTAL REQUIREMENTS

Must be able to traverse long distances around campus.

Work at a computer seated or standing.

Ability to lift up to 35 pounds occasionally.

Ability to push a cart with supplies from storage to designated locations for events.

NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS

Occasionally will be invited to represent Site Affairs at community events after hours.

Work Location Assignment: On Premise

The annual base salary for this position ranges from $112,700.00 to $187,800.00. In addition, this position is eligible for participation in Pfizer’s Global Performance Plan with a bonus target of 15.0% of the base salary and eligibility to participate in our share based long term incentive program. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site – U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided does not apply to Tampa, FL or any location outside of the United States.

Relocation assistance may be available based on business needs and/or eligibility.

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