Typical responsibilities include:

• Create a warm and welcoming environment for clients, vendors and guests
• Answer, screen and forward telephone calls in a professional manner
• Process outgoing mail and all shipping and receiving
• Manage concierge duties, building badge system, visitor badges, and overseeing catering including requests, acceptance of delivery, coordinating time for set-up and cleaning
• Prepare client facing communications including memos, invoices, reports and other correspondence
• Provide support to managers, employees, and office visitors
• Perform general office duties, maintain office equipment, and order supplies
• Track proposals for Project Managers
• Build sustainable relationships and engage with clients, both internal and external
• Assist with coordinating and facilitating company events
• Perform miscellaneous functions such as: preparing letters, proposals, specifications, reports, unique charts, covers, and presentations as well as assisting with Administrative Helpdesk
• Obtain and maintain supplies for kitchen, office, mailing and copy equipment. Manage maintenance (including service calls) for copier, fax and postage machines in front desk area
• Assist other departments for administrative support projects as approved by manager
• Maintain a safe working environment

Education:

• High school diploma

Skills/Experience:

• Five years of office experience
• Working knowledge of Microsoft Office software (Word, Excel, PowerPoint, etc.)
• eBuilder experience is preferred