Office Manager

We’re looking for an organized and experienced Office Manager to join our team. This role is pivotal in overseeing the seamless functioning of our office operations, ensuring a comfortable work environment, and facilitating various administrative tasks. The ideal candidate will possess strong organizational skills, attention to detail, and communicate effectively. This role is an in person role that will require you to work onsite 5 days a week in our Austin office.

About Codeium

In just over 1 year,  Codeium has risen to become a leader in the AI developer tools space. Recognized as the only AI code assistant in the Forbes AI 50 list, we are giving hundreds of thousands of users around the world code autocomplete, in-editor chat assistants, and search. Our IDE extensions span 70+ programming languages and 40+ editors. Our state-of-the-art proprietary language models and custom inference stack allow us to deliver the best experience possible to our users. We’ve achieved substantial revenue and enterprise traction as proof of the quality and usefulness of our tools.

Key Responsibilities

• Office Administration:

  • Manage office supplies, equipment, and inventory.

  • Coordinate office maintenance and repairs.

  • Oversee office security and safety procedures.

  • Manage office budget and track expenses.

• Staff Support:

  • Provide administrative support to staff and management.

  • Assist with onboarding and offboarding processes.

  • Coordinate travel arrangements and accommodations.

  • Manage office communication and correspondence.

• Facilities Management:

  • Coordinate office space planning and utilization.

  • Manage office cleaning and janitorial services.

  • Oversee office move and relocation projects.

  • Ensure compliance with office health and safety regulations.

• Vendor Management:

  • Negotiate contracts with office vendors and suppliers.

  • Manage vendor relationships and performance.

  • Ensure timely payment of invoices and expenses.

• Other Duties:

  • Perform other administrative tasks as assigned.

  • Assist with special projects and events.

Qualifications

• About you:

  • Bachelor’s degree in Business Administration or related field preferred.

  • 2+ years of experience in office management or administrative role.

  • Experience working in a fast-paced/Startup environment.

  • Zoom room troubleshooting is a plus.

  • Ability to handle high volumes of activity, requests, and communication in a timely manner.

  • Ability to lift 50+ pounds.

• Skills:

  • Strong organizational and time management skills.

  • Excellent communication and interpersonal skills.

  • Proficient in Microsoft Office Suite and other office software.

  • Ability to work independently and as part of a team.

  • Ability to handle multiple tasks and prioritize workload.

Personal Attributes

• Professionalism: Maintains a professional demeanor and appearance.

• Integrity: Demonstrates honesty and ethical behavior.

• Dependability: Reliable and consistently meets deadlines.

• Problem-Solving: Identifies and resolves issues effectively.

• Customer Service: Provides excellent service to staff and visitors.

Benefits

• Competitive salary and benefits package.

• Opportunities for professional development and growth.

• A positive and supportive work environment.

Note: This job description is not exhaustive and may be subject to change based on business needs.