Full-Time
Academic Advisor
Deadline 9/21/26
The University of British Columbia
Public university in Vancouver, Canada
Compensation Overview
CA$7.7k - CA$11.1k/mo
Vancouver, BC, Canada
In Person
Bachelor's, Bachelor of Fine Arts (BFA)
Category
 Education |
|---|
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Requirements
- An undergraduate degree in a relevant discipline.
- A minimum of four to five years of related experience, or an equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
- A commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.
- Experience in post-secondary advising or counselling and administration.
- Ability to speak more than one language.
- Ability to travel outside of Canada.
- Interpersonal skills including creativity, diplomacy, intercultural sensitivity, patience, and tact.
- Communication skills, both oral and written.
- Time management and organizational skills.
- Analytical and problem-solving skills.
- Decision-making abilities.
- Ability to work independently with initiative and within a team environment.
- Ability to handle stress within a multi-faceted work environment.
- Information technology skills, including word processing, accounting, desktop publishing, spreadsheets, report design, web design technologies, and communications such as the World Wide Web and email.
- Accounting or budgeting experience.
- Knowledge of SIS/SISC.
- Experience working with international students.
- A valid British Columbia driver's licence.
Responsibilities
- Evaluate and make strategic recommendations for improvement and growth in student advising services, and develop suitable programs and policies.
- Conduct research and prepare briefs, data, and reports related to advising services and information technology development and application.
- Maintain current knowledge of academic advising standards and best practices through conferences, workshops, presentations, and membership in academic advising organizations.
- Develop and maintain knowledge of worldwide educational systems to advise students participating in exchange programs, taking courses outside UBC, or arriving from other global educational systems.
- Collaborate on student development projects with other campus units.
- Research and implement liaison initiatives between the Faculty of Arts and other Faculties and campus units.
- Provide program planning, academic performance evaluation, academic concessions, and career planning for students.
- Direct students in developing holistic academic and career plans that balance academic, professional, social, and personal demands.
- Assess and interpret students' academic and personal goals and identify appropriate programs.
- Advise on University and Faculty of Arts degree and certificate program requirements and admission criteria.
- Assist students with course selection to meet Faculty of Arts degree requirements and selected program prerequisites.
- Assist students in investigating alternate or additional educational options.
- Investigate and resolve complex student program issues.
- Evaluate and approve student requests to study outside UBC.
- Interpret and advise on University and Faculty of Arts policies and procedures as they apply to individual student programs.
- Plan and execute Faculty of Arts advising events to improve the undergraduate experience and support students' cultural and academic transition to UBC.
- Evaluate advising programs and recommend improvements.
- Participate in advising and orientation events for other campus units.
- Evaluate the academic performance of Faculty of Arts undergraduate students to determine whether they meet promotion and continuation requirements.
- Promote students in the BA and BFA programs and authorize student eligibility for future sessions.
- Adjudicate student records to determine graduation eligibility and degree standing.
- Evaluate domestic and international transcripts and course outlines to determine transfer credit and year level.
- Evaluate applications and admit students to the Faculty of Arts Minor in Commerce Program.
- Investigate and evaluate discrepancies in student records and authorize changes where appropriate.
- Advise students, departments, and faculty on University and Faculty of Arts policies, procedures, and regulations.
- Evaluate student requests for academic concession and provide appropriate advice, action, and follow-up.
- Identify students in personal or academic crisis and advise them on available academic options and campus support services.
- Liaise between students and faculty or departments to facilitate resolution of disputes.
- Advise students about career-plan development and refer them to appropriate campus units.
- Educate students on finding data about employment, occupational trends, and career information.
- Recruit prospective students to the Faculty of Arts through education and career fairs, on-campus recruitment, liaison, and outreach events.
- Advise undergraduate Arts students about other University Faculties in support of university-wide recruitment and retention strategies.
- Contribute to, interpret, and apply University and Faculty of Arts admission policies for undergraduate programs.
- Adjudicate internal transfer, readmission, and continuation appeals through membership on the Arts Advisory Committee on Appeals.
- Collaborate with the Arts International Student Services Recruiter-Advisor to recruit, retain, and promote the academic success of international students.
- Research, recommend, develop, and implement transition and retention projects for international students, ensuring cultural sensitivity.
- Evaluate transition and retention programs, recommend improvements, and implement changes.
- Work with UBC departments and working groups to develop and provide orientation programs for Arts international students.
- Create promotional materials, surveys, and forms supporting student transition and retention programs.
- Supervise student staff and oversee budgets associated with transition and retention programs.
- Serve on Faculty and University committees as needed or assigned.
- Develop, write, copy edit, and oversee the design, publication, and distribution of advising materials.
- Consult and collaborate on the design, development, and editing of promotional materials.
- Plan and prepare multimedia materials for publicity initiatives promoting academic programs at recruitment and orientation events.
- Evaluate promotional planning strategy with the Director.
- Participate in the development of university-wide student information systems and services and the University's e-administration vision as it relates to advising.
- Design, develop, and implement web technologies for student communication, outreach, and success.
- Report on applied information technologies to evaluate their usage, functioning, and communication success in advising, recruitment, retention, and development.
- Participate in recruiting, hiring, and training professional advisors, staff, and co-op students as needed.
- Participate in developing operating policies to improve efficiency.
Desired Qualifications
- A university undergraduate degree such as a Bachelor of Arts, Bachelor of Fine Arts, or Bachelor of Music, or a related field.
- Experience in post-secondary advising or counselling and administration, preferably at UBC.
- Ability to speak more than one language.
- Ability to travel outside of Canada.
- Interpersonal skills including creativity, diplomacy, intercultural sensitivity, patience, and tact.
- Communication skills, both oral and written.
- Time management and organizational skills.
- Analytical and problem-solving skills.
- Decision-making abilities.
- Ability to work independently with initiative and within a team environment.
- Ability to handle stress within a multi-faceted work environment.
- Information technology skills, including word processing, accounting, desktop publishing, spreadsheets, report design, web design technologies, and communications such as the World Wide Web and email.
- Accounting or budgeting experience.
- Knowledge of SIS/SISC.
- Experience working with international students.
- A valid British Columbia driver's licence.
The University of British Columbia is a public research university based in Vancouver, Canada, with an additional campus in Kelowna. It conducts teaching, learning, and research across a broad range of fields.
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