Payroll Manager

Job Description

Position Purpose:

The Payroll Manager oversees and supervises the payroll function by planning and coordinating the activities in the department that will provide a high service level to all employees and departments in the company.   The successful candidate will be responsible for overseeing all payroll operations, ensuring accurate and timely processing of employee compensation, tax and time keeping systems and managing a team of up to 10 payroll professionals.  This role will collaborate with professionals from various departments.

Primary Duties/Responsibilities:

1. Manage day-to-day payroll (multi-state US payroll) operations for all areas covered by the department and the internal team to deliver pay accurately, timely, effectively, within all regulatory, labor and tax guidelines and company policies.
2. Ensure compliance with federal, state, and local wage and hour laws, tax regulations, and reporting requirements.
3. Manage payroll staff, including training, reviewing and assigning workloads and assuring quality control for processes, conducting performance reviews for direct reports, and resolving any issues that may arise.
4. Optimize systems used today and actively participate in system improvement and implementations as needed.
5. Analyze procedures and policies and utilize best practices and processes to recommend the most efficient, automated, and effective methodologies to meet requirements, deadlines and to eliminate manual processes.
6. Contribute to special projects including changes in corporate structure, upgrades, new acquisitions, implementations, standardizations of policies and procedures, policy changes, corporate wide programs, etc.
7. Support internal reporting requirements for special requests, projects, and to improve efficiencies
8. Oversee and prepare year-end processes, including W-2 preparation and distribution and all year-start processes and responsibilities.
9. Manage and support corporate wide payroll responsibilities including annual bonus, stock program, audits, 401k, Paid Time Off, corporate reporting, prevailing wage requirements, etc.
10. Interact with all levels of Human Resources, Accounting, Finance, Department Managers and employees on payroll related issues and processes
11. Assist in the System harmonization & implementation project with the HRIS Team.

Work Environment: 

• This is a hybrid role.
• Position is located in our Downtown Milwaukee office (access to parking is provided).

Qualifications

Education/Experience/Background:

• Bachelor’s degree in Business Administration, Accounting, Human Resources or related field.
• More than 10 years experience in the payroll environment with at least 5 years of proven leadership experience as a payroll manager or similar leadership role.
• Workday experience is required.
• Experience with ADP Globalview is strongly desired. 
• Previous experience with multi-location payroll and taxes.

Knowledge/Skills/Abilities:

• Excellent analytical and problem-solving skills.
• Sound understanding of current payroll procedures and related laws, taxes, and regulations.
• Strong leadership and team management abilities (delegating, coaching, training, etc.).
• Exceptional attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and meet deadlines in a fast-paced environment.
• Must be proficient in Excel and/or Google Sheets (intermediate + level).
• Excellent organizational skills.
• Ability to handle numerous priorities in a growing environment with critical deadlines.
• Ability to work on projects independently.
• Background in handling confidential business matters and information with discretion.

Required Certification/Licenses/Training:

• CPP, CPM, or other related professional certifications is a plus.