Full-Time
Library Services Assistant 3
Latourette
Yale University
Research university in New Haven, CT
Compensation Overview
$28.43/hr
New Haven, CT, USA
In Person
Associate's
Category
 Clerical & Data Entry (1) |
|---|
Required Skills
Microsoft Office
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Requirements
- Demonstrated ability to compose correspondence, write reports, and document procedures clearly.
- Comfort working with materials in Spanish, Portuguese, German, French, Italian, Chinese, Korean, and other languages using online translation tools and ISBN numbers.
- High proficiency with office equipment and software, including Microsoft Office, library-related applications, library systems, and databases.
- Previous work experience demonstrating the ability to organize and prioritize multiple concurrent assignments, complete tasks in a busy service environment, exercise sound judgment and initiative, and maintain attention to detail.
- Proven ability to work effectively and efficiently in a team setting and establish sound working relationships with other units and departments.
- Four years of related work experience, including two years in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education.
Responsibilities
- Support the Divinity Library's Latourette-funded collection building and related collection services.
- Support acquisitions and basic cataloging and bibliographic access for materials funded by the Latourette Endowment and other funds.
- Search and verify bibliographic data with incomplete information or source material in catalogs, reference sources, files, and databases, and document decisions and sources used.
- Track selected funds with spreadsheets and other tools, monitor expenditures, reconcile records, and generate and review statistical and acquisitions reports.
- Elevate discrepancies to the Divinity Library Director.
- Communicate with vendors and internal partners to resolve ordering and receiving issues and maintain clear documentation of unit procedures.
- Assist with disaster recovery operations and perform other related duties as assigned.
- Serve as a primary source of information on established procedures and policies related to Latourette-funded acquisitions and processing for library staff.
- Oversee the work of student employees as assigned in support of collection workflows.
- Ensure that continuing resources are received and placed on the shelves for patron use.
- Consult librarians and authorized requestors to determine the scope and requirements of purchase requests and identify and resolve problems.
- Acquire library materials recommended by librarians and authorized requestors using established procedures.
- Prepare and maintain order documentation and follow up with vendors on claims, backorders, cancellations, and replacements.
- Create, review, and modify documentation of unit procedures, and compose original correspondence, reports, procedures, vendor communications, and internal status updates.
- Receive and inspect newly acquired materials and coordinate routing for processing.
- Maintain accurate status tracking and documentation.
- Route materials requiring complex or original cataloging to Library Technical Services.
- Provide basic cataloging and bibliographic access support during receiving and processing, including searching for copy and updating or creating minimal records as appropriate.
- Perform materials management functions such as unpacking, charging, routing, sorting, and distribution.
- Answer questions on the use and restrictions of materials.
- Compose correspondence answering reference questions and perform public services and technical services functions.
- Correct or recommend corrections in data files.
- Instruct, provide work direction, or revise the work of other staff and assist in coordinating and distributing work.
- Determine and assign library privileges to visitors.
- Complete and process interlibrary loan requests.
- Monitor expenditures, reconcile statements, and maintain records.
- Arrange, describe, and prepare finding aids for collections.
- Mount, label, catalog, and slide photographs and assist in preparing exhibits.
- Oversee a library during evenings and weekends.
- Perform clerical functions incidental to library activities.
Desired Qualifications
- Previous library experience, preferably in an academic setting.
- Knowledge of Alma or a similar library services platform.
- Working knowledge of another language, preferably Spanish, German, or Chinese.
Yale University is a private research university in New Haven, Connecticut. It provides undergraduate, graduate, and professional education alongside research, scholarship, and public engagement.
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