Facilities Coordinator

STR is seeking a highly motivated Facilities Coordinator to support our Woburn office. This role is essential in ensuring smooth day-to-day operations, particularly in shipping and receiving, vendor management, and general facilities support. You will join a team of dedicated, creative, and collaborative professionals and have opportunities to expand your organizational, interpersonal, and leadership skills in a dynamic environment. 

This position reports to the Shipping & Receiving Manager in the Facilities Group within the Operations Division.

Responsibilities

• Coordinate and track incoming and outgoing shipments, including related administrative tasks.
• Manage and schedule loading dock deliveries and shipment activities.
• Coordinate and manage Facilities and EHS vendor relationships and associated tasks, including first aid services, fire extinguishers, AED maintenance, e-waste disposal, hazardous waste management, pest control, and catering deliveries.
• Escort vendors into lab spaces as needed while ensuring safety and compliance.
• Provide support for facilities service requests and maintenance calls.
• Maintain inventory of office supplies and assist with overall facility upkeep.
• Ensure the workplace is safe, well-maintained, and comfortable for employees.
• Recommend process improvements to enhance efficiency and effectiveness.
• Collaborate and communicate effectively with other STR sites.
• Assist with scheduling and coordinating maintenance activities as needed.

Qualifications

• 1–3 years of experience in shipping and receiving required.
• Experience handling hazardous materials preferred.
• Associate’s or Bachelor’s degree preferred.
• Experience in facilities, office management, or a related field preferred.
• Experience with vendor management, including oversight of multiple service providers.
• Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint, Visio) and other standard applications.
• Strong interpersonal skills; able to interact professionally with colleagues at all levels and with external partners.
• Highly organized, detail-oriented, and adaptable in a fast-paced environment.
• Self-motivated, collaborative, and able to exercise good judgment.
• Strong communication skills and ability to build positive relationships.
• Enthusiasm for learning, growth, and taking on new responsibilities.
• Ability to lift up to 80 lbs.

This position requires the ability to obtain a security clearance, for which U.S. citizenship is needed by U.S. Government.