Administrative Specialist

The University of Maine Cooperative Extension is seeking an organized, customer-focused Administrative Specialist CL3 to support Agriculture and Horticulture programming in York County. This position serves as the administrative hub for the York County office, helping connect community members with trusted, research-based educational resources while supporting the staff and volunteers who deliver Extension programs. The successful candidate will play an essential role in coordinating educational events, managing program logistics, maintaining financial and administrative records, and providing exceptional service to the public. If you enjoy building relationships, keeping complex projects organized, and contributing to programs that strengthen Maine's agriculture, horticulture, and local communities, we encourage you to apply. This position will be based in the York County Cooperative Extension office in Alfred, Maine. This is a typical office environment shared with coworkers and colleagues and greeting walk-in clients (general public). Part-time, regular position, 20 hours per week, required workday on Friday with some flexibility for the remaining hours. Office coverage is important and will be considered in the weekly schedule. Normal daily work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m. This position pays $21.93/hour, or applicable transfer rate in accordance with the ACSUM collective bargaining agreement. 

Complete Job Description

Who We Are: 

The University of Maine Cooperative Extension has been a vital resource for over 100 years, connecting communities with university research to improve lives across the state. Our focus areas include the Maine Food System and Positive Youth Development through 4-H programs, delivered by a network of experts based in county offices statewide.

We pride ourselves on being an equitable, sustainable, and enjoyable workplace, and we welcome diverse perspectives and experiences. We also believe in work and life balance and offer benefits to support you. Learn more about our mission and work at extension.umaine.edu.

Knowledge and Skill Qualifications We Are Looking For:

Required:

These are required knowledge and skills so be sure that you demonstrate how you meet each one in your resume or cover letter. 

• 60 credits or more of higher education or equivalent work experience and training; and three years administrative support experience. 
• Experience in office settings, performing a variety of routine to non-routine clerical and administrative support responsibilities and tasks. 
• Ability to communicate effectively using oral, written and electronic methods. 
• Proficiency with computer programs such as Microsoft Excel, Word and PowerPoint, as well as Google Drive and document management software. 
• Ability to work independently and manage multiple tasks in an autonomous work environment as well work effectively as part of a team, and able to achieve and document measurable results. 
• Demonstrated knowledge of and skills in report preparation. 
• Ability to maintain moderately complex databases. 
• Demonstrated computer skills including MS Word, Excel, WordPress, Social media management, Graphic design and internal database applications. 
• Exemplary and timely customer service skills

Preferred: 

These are preferred knowledge and skills we are looking for but do not exclude you from the job if you don’t have this experience.

• Knowledge of University of Maine Cooperative Extension and its educational programs. 
• Experience with UMaine’s General Ledger and MaineStreet systems. 
• Ability to maintain moderately complex databases. 
• Experience working with diverse audiences; knowledge of diversity, equity and inclusion; and understanding of equal opportunity, affirmative action and civil rights policies. 

Benefits:

Benefits are an important part of your total compensation. The University of Maine System (UMS) strives to provide high-quality, affordable, family-friendly benefit options to meet the needs of our diverse workforce. This benefits-eligible part-time position offers a competitive package that may include paid time off, retirement plan participation, tuition benefits, and access to health and wellness programs, in accordance with University policies and eligibility requirements.

Other Information: 

To be considered for this position you will need to “Apply” and upload the documentation listed below:

1.) a cover letter which describes your experience, interests, and suitability for the position
2.) a resume/curriculum vitae

Candidates selected to proceed to the final stages of the search process will be requested to provide a list of names and contact information for references.

Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University.

For full consideration, materials must be submitted by 4:30 p.m. EST on September 18, 2026.

For questions about the search, please contact search committee chair: Jennifer Cappello-Ruggiero, [email protected].

The successful applicant is subject to appropriate background screening.