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Office & Workplace Services Coordinator
Posted on 6/16/2022
INACTIVE
Locations
Menlo Park, CA, USA
Experience Level
Entry
Junior
Mid
Senior
Expert
Desired Skills
Android Development
Customer Service
iOS/Swift
Management
Requirements
  • Start everyone's day right! Make sure there's coffee, supplies, snacks and conference rooms ready to go first thing every single day (M-F). Load the dishwasher at the end of each day
  • You are the first impression and point of contact for both internal and external visitors to the office, including meet & greets for candidates
  • Lead regular employee event set up (food & decor prep, catering link, etc.) as well as occasional meet-ups and gatherings at our offices or other locations, including occasional events outside of standard business hours
  • You will schedule services with outside vendors and partners, with an eye toward efficiency and the least impact on the team
  • You will act as the onsite liaison between our team and the office building's management, maintenance and security staff
  • You will work independently and with the Workplace Services team to set and ensure objectives are met and services are consistently achieved
  • Associate's degree in administration or equivalent experience
  • 2+ Years of professional work experience in Office Administration, Facilities, Events, HR or any customer service oriented field
  • Availability to work a regular schedule of Monday through Friday, 8-4:30
  • Startup experience preferred
  • Excellent communication skills
  • Ability to multitask, prioritize multiple projects and troubleshoot
  • You work well with peers and generate business relationships interdepartmentally as well as have an innate willingness to roll up your sleeves and get their hands dirty
  • You are a self starter and have the proven ability to self-manage and work independently
  • Extraordinary organizational skills and attention to detail
  • Flexible work schedule (nights and weekends on occasion)
  • Highly organized and a natural problem-solver
  • Observant and Friendly and open personality
  • Excellent verbal and written communication skills
  • Ability to exhibit integrity and professionalism while remaining personable and approachable
  • Ability to handle multiple tasks with accuracy and efficiency
Responsibilities
  • You are the first impression in our office and will provide service with an enthusiastic, positive attitude and strong background in customer service
  • You will develop, present and implement creative solutions to everyday challenges
  • You will streamline processes and offer alternative solutions to areas that could use improvement
  • Oversee entry to the office during open office hours
  • Warmly greet tenants, visitors, partners, vendors, and candidates
  • Help maintain a safe, clean, organized and welcoming environment
  • Promote a positive front office atmosphere and a collegial corporate culture
  • Oversee shipping and receiving of USPS, FedEx, UPS, etc
  • Maintain confidentiality of employee and business information
Evernote

201-500 employees

Note-taking platform
Company mission
Evernote's mission is to help individuals and groups to remember everything, turn ideas into action, and work effortlessly together. The company operates a suite of software and services for note-taking and collaboration.