Assisted Living Facility Manager

Description

JOB SUMMARY

Responsible and accountable for the overall management of the Assisted Living Facility. Interacts with residents, families, physicians, corporate consultants, state surveyors, and other government entities to assure that the facility is run effectively and recognized as a first class provider of resident care and first class place of employment. Ensures that resident care is well above average and the facility has a good name in the community. Achieves budget projections.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:  

(Other duties may be assigned.)

• Gives direction and guidance to department heads and facility staff to achieve results in providing excellent resident care, good employee relations and an acceptable bottom line. 
• Assists the Administrator with policy development, strategic planning and problem solving. 
• Gives guidance to department heads on budget preparation and controls, staffing, family and employee problems and the day to day operations of the facility. 
• Monitors activities within the facility to ensure compliance with state and federal guidelines. 
• Provides orientation to new department heads and assists with hiring new personnel as needed. 
• Acts as a member of the Quality Assurance team and conducts Q.A. and mock surveys when requested. 
• Monitors admission process to ensure compliance with policy and regulations and that payor is established.
• Monitors progress on survey compliance issues when deficiencies are noted.
• Must have an excellent knowledge of nursing home procedures and be able to develop subordinates into viable and effective members of the facility management team. Must be able to train, monitor and accomplish results through team members. Must be somewhat visionary in outlook to anticipate problem areas or areas in need of development before a problem surfaces.
• Helps with program implementation in facility and monitors progress being made on the various issues found within the facility. Makes professional recommendations as to what is needed to improve resident care, maximize reimbursement or others aspects within the facility.
• Develops, implements or coordinates facility training programs for staff within the facility on new procedures or techniques.
• Develops annual budget for facility.
• Coordinates resident care needs with all departments.
• Assists facility with the implementation of internal Q.A. programs for self-monitoring of their own facility.
• Monitors billing and collection process to assure timely collection of receivables.
• Provides reports as requested. Alerts Administrator of potential care issues or other matters.
• Participates in facility meetings and educational programs as requested.
• Performs other duties and functions as directed.

Requirements

REQUIREMENTS, SKILLS, ABILITIES AND OTHER ATTRIBUTES:

• Must have a Bachelor’s degree in Health Care Administration or a related field or an RN and previous nursing home experience as well as completion of Core training as set forth by Florida regulations for Assisted Living Administrators.
• Must have a Florida Assisted Living Administrator License.
• Must have an excellent knowledge of assisted living procedures.
• Must have knowledge of and be committed to the standards of long-term care.
• Must have a thorough knowledge of and understanding of State of Florida and Federal Regulations and the Survey process.
• Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. 
• Ability to respond to common inquiries or complaints from clients, regulatory agencies, or members of the business community. 
• Ability to write financial and operational reports, speeches and articles for publication that conform to prescribed style and format. 
• Ability to effectively present information to top management, public groups, and/or boards of directors.
• Ability to work with mathematical concepts such as financial ratios, etc. 
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Ability to define problems, collect data, establish facts, and draw valid conclusions. 
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Must be able to read, write and speak the English language in an understandable manner.
• Must be in good general health and demonstrate emotional stability.
• Must be able to cope with the mental and emotional stress of the position.
• Must be able to relate to and work with ill, disabled, elderly, and emotionally upset people.
• Assume the responsibility for maintaining professional competence through participation in programs/seminars/training.
• Willing to work beyond the normal working hours, on weekends, and in other positions temporarily, when necessary.
• Ability to handle department equipment according to standard procedures.
• Must possess sight and hearing senses, or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met.
• Must function independently, have flexibility, personal integrity, tact, and the ability to work effectively with residents, staff, and visitors.
• Report all accidents and incidents to supervisor no matter how minor they may be.
• Attends and participates in inservice classes, on-the-job programs, etc. as scheduled and directed.
• Honor the Residents’ Rights polices at all times.
• Maintain confidentiality of all resident information.
• Be expected (and required) to perform any task in a safe, sanitary and efficient manner in accordance with established procedures.
• Follow facility safety program.
• Assume accountability for data contained in the employees’ handbook.
• Any exposure to blood or body fluids that contain visible blood must be reported to supervisor on the shift in which the incident occurs.  
• Be familiar with universal precautions (i.e. frequent hand washing, using gloves, etc.).
• Understand that this position contains Category II tasks that do not involve contact with blood/body fluids but could result in performing a Category I task.   
• Ability to understand and use universal precautions and appropriate protective measures, which are readily available to every employee, engaged in Category I tasks.
• Ability to perform all functions of the job classification without posing a direct threat to the health or safety of other individuals in the workplace.
• This list of functions, duties, responsibilities, and skills is not intended to be all-inclusive and the employer reserves the right to assign additional duties and responsibilities as necessary.