Payroll Specialist

Description

The Payroll Specialist is responsible for assisting the payroll function including processing four separate payrolls. This position is also responsible for the adherence to all policies and processes to effectively process payroll. This position will work with company leaders to ensure timely payroll processing and will be responsible for all communications regarding time and attendance, reporting, and payroll. This position is also responsible for assisting managing the company 401k plan.

ESSENTIAL FUNCTIONS:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily with or without accommodation. The requirements listed below are representative, but not all inclusive, of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

• Contribute to payroll processes and payroll data integrity for all Acuity companies.
• Inputs and prepares payroll data. Utilizes payroll system(s) to produce accurate and timely payroll.
• Prepares weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, PTO accrual, tax deductions, benefit deductions, etc.) for management and as required.
• Maintains payroll system(s), audits records, and generates reports.
• Ensures effective processes related to meal policy compliance.
• Implements and maintains processes for benefit deductions and reporting.
• Maintains current knowledge of applicable State and Federal wage and hour laws, applying them accordingly to ensure compliance to regulations.
• Assists company leaders on payroll procedures to facilitate compliance.
• Ensures that wage garnishments are processes consistent with garnishment requests and state regulations.
• Assists with audits related to pay records.
• Evaluates and recommends new approaches, policies and procedures to continually improve efficiency of the department and services performed.
• Assists in identifying trends in Payroll compliance issues and participates in identifying solutions and system changes to mitigate risk concerns.
• Maintains strict compliance with State, Federal and other regulations (e.g., OSHA, WC, HIPAA, ADA, FEHA, DOL, HR policies and practices).
• Other duties as assigned by management.

Requirements

QUALIFICATIONS:

REQUIRED:

• Minimum of 3 years of increasingly responsible payroll work experience.

DESIRABLE:

• Bachelor’s Degree, Certified Payroll Specialist, experience in the healthcare or eye care industry.
• Paylocity experience preferred.

CERTIFICATES/LICENSES/REGISTRATIONS:

• Certified Payroll Specialist preferred.

KNOWLEDGE/SKILLS/ABILITIES/TALENTS:

• The Requires excellent attention to detail along with the ability to maintain a high level of professionalism and confidentiality.
• Results Oriented (energetic self-starter; sets realistic goals; meets commitments; persistent, prioritizes daily to achieve results).
• Effective Team Player (Character/Integrity; communicates openly; willingness to confront; motivator/inspirer; educator/trainer, promotes learning; effective assessor of talent; consistent)
• Customer Service Advocate (flexible and adaptive; empathetic; passionate; ethical).
• Process Focused Operator (data driven decision-maker; detailed; organized and structured; comprehensive knowledge of all operational processes; computer proficient).
• Financial Acumen (understands profit drivers; utilizes metrics to manage; builds the financial understanding of staff and clinicians; understands local market drivers and competition.
• Ability to draw valid conclusions, apply sound judgment in making decisions, and to make decisions under pressure.
• Displays independent judgment by willingness to make timely and accurate decisions based on available information that is sometimes vague or limited in nature.
• Ability to multitask effectively and work in a fast paced and sometimes ambiguous environment, without compromising quality of work.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• This is primarily an office classification. Temperature conditions are controlled with limited direct exposure to hazardous physical substances. The noise level in the work environment is usually low to moderate.
• While performing the duties of this job, the employee is regularly required to sit, stand, walk, keyboard, to finger, handle, or feel, reach with hands and arms, see, talk and hear. The employee will frequently lift and/or carry reports, records and other materials that typically weigh less than 20 pounds. The employee is occasionally required to stoop, kneel, bend, or crouch.
• Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, calculator, and other standard office equipment.

All of the information contained herein reflect general details as necessary to describe the principal functions of this classification, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Management reserves the rights to add, modify, change, or rescind the duties and/or work assignments of all positions, without advanced notice, and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.