Operations Coordinator

Job Title: Operations Coordinator  

Company: Vytelle 

Reporting to: Lab Manager 

Direct Reports: None 

Location: Gahanna, Ohio  

Status: Full-Time Exempt 

ABOUT VYTELLE 

We are a global precision livestock company reshaping how cattle producers worldwide unlock animal performance. Our portfolio includes world class Bovine phenotypic and genotypic data capture system via Vytelle SENSE and Vytelle INSIGHT which enables producers to accurately select desired traits to continually produce elite progeny, coupled with Vytelle ADVANCE In Vitro Fertilization Service, which enhances the speed at which genetic improvement can be made. 

ROLE OVERVIEW 

This position is responsible for day-to-day coordination of logistics related to Vytelle’s IVF Operations.  The Operations Coordinator will maintain efficient and smooth operation of the physical location. They also oversee the general administrative function and activities of the facility, including building maintenance and Health and Safety. Under the direct supervision of the lab manager, this position will support critical day-to-day laboratory operations handling semen logistics for IVF. Please consider that training for this position may require travel for training proposes and to a different lab location for assistance.  

RESPONSIBILITIES 

• Client, Custumer Service, and intra-team communication. 
• Checking in embryos; entry and exit in our system and to record all the embryo or semen that is shipped. 
• Inventory management, storage, handling, and tracking (Semen and Embryos). 
• Accurate data entry and check as well as report generation. 
• Responsible for data check from clients of donors and mattings. 
• Contribute process improvement recommendations and solutions. 
• Handling, shipping, and tracking of client embryos and semen. 
• Checking storage, ordering, handling, and receiving of supplies, including liquid nitrogen. 
• Filing and reporting packing slips for accounting. 
• Facilities maintenance (direct contact with landlord and provider companies such as cleaning, electrician, pest control, internet). 
• Tracks and inventories shipping incubators, organizing agenda and priorities for oocytes and embryo incubators. 
• Take initiative to solve the facility problems. 

• Maintain company assets as applicable (vehicles, guest house). 
• Attend Health and Safety Committee Meetings and any extra meeting essential for the responsibilities. 
• Extra duties that will be necessary to help with: 
  • Semen logistics (schedule shipments or receiving semen, coordinate with embryo logistics as needed). 

• • Checking in semen, entry and exit in our system. 
  • Prepare semen for IVFs scheduled the following day. 
  • Ensure correct documentation of all inventories (receiving and delivering) for embryos and semen. 
  • Manage semen inventory requests. 
  • Manage communication regarding semen and embryos from clients and Costumer Service. 
  • Assist in monitoring liquid nitrogen tank levels. 
  • To keep the semen room organized  
  • Conduct full semen and embryo audits. 
  • Travels for training programs, other locations assistance and company retreats. 

• • Any other tasks assigned by the Lab Manager 
• Role Model Behaviors - Engage, enable empower and act on: 

Vytelle’s Core Values

Leadership: Inspire and serve and seek the best in each other 

Endurance: Pacesetter, takes action and realizes results. 

Pioneer: Infinitely curious, catalyst and listens for ideas. 

Love: Contagious passion for customers and our purpose. 

Count on me: Take accountability, Depend on each other and Adaptable. 

Ability to adopt and adhere to Vytelle’s Foundation: The Common Thread of Integrity, Respect and Trust 

In addition to:

Teamwork: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the Company. Set goals, resolve problems, and make decisions that enhance the Company’s effectiveness. 

Team Member Orientation: Anticipate, understand, and respond to the needs of team members to meet or exceed their expectations. 

Direction and Decision making: Positively influence others to achieve results that are in the best interests of the Company. Assess situations to determine the importance, urgency, and risks, and make clear decisions are timely and in the best interests of the Company. 

SKILLS AND ATRIBUTES 

• Willingness to work as a team player. 
• Must be highly organized in a daily routine. 
• Flexible, adaptable to change, able to work in a fast-pace environment. 
• Ability to work under pressure, plan personal workload and request team participation when necessary. 
• Strategic thinker. 
• Balance between critical review and positive mindset. 
• Highly skilled communicator (Quality, Brevity, Clarity) and relationship-builder. 
• Ability to understand new issues quickly. 

• Scheduling proficiency. 
• Excellent analytical and problem-solving abilities (take initiative). 
• “Figure It Out” skills. 
• Physical stamina and strength to tolerate heavy lifting (around 50lbs) and standing/sitting for extended periods of time. 
• Visual acuity to read small letters on semen straws and embryos (Strong attention to details and technicalities) and manual dexterity. 
• Risk tolerance and ability to deal with ambiguity. 
• Ability to inspire confidence and create trust. 
• An appreciation of and an ability to positively resolve issues arising from different cultures. 

EXPERIENCE AND QUALIFICATIONS 

• Associate or bachelor’s degree in relevant field. 
• Technologically proficient (Microsoft Office Suite or related software necessary to create and maintain reports and logs). 
• Bovine IVF industry knowledge 
• Baseline understanding of laboratory operations. 
• Strong leadership skills. 
• Excellent written and verbal communication skills. 
• Excellent organizational and technical skills. 
• Excellent interpersonal and multi-tasking skills. 
• Maintains physical space, ensuring a safe, clean, and functional environment. 

WHAT THIS POSITION OFFERS 

• Specialized training and collaboration with a team of highly skilled industry professionals. 
• The opportunity to work with a dynamic, diverse, and rapidly growing company. 
• Career advancement opportunities. 
• Compensation package including 401K match, health, dental, vision and life insurance options, as well as paid time off. 

EQUAL EMPLOYMENT OPPORTUNITY POLICY 

Vytelle provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. 

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.