Administrator Office Manager

Salary Range: 60000 to 100000 (Currency: USD) (Pay period: per-year-salary)

Key Responsibilities:

• Office Management: Oversee day-to-day operations of the Menlo Park office, ensuring a clean, organized, and well-stocked workspace. Work with building management on office and common space issues.
• Mail & Packages: Receive, process, and distribute incoming/outgoing mail and deliveries.
• Meals & Supplies: Coordinate daily lunch orders, manage office supply inventory, and handle vendor relationships.
• Events & Offsites: Plan and execute office events, team gatherings, and offsites, including logistics, scheduling, and vendor coordination.
• Executive Support: Provide administrative support at least two executives, including scheduling, travel arrangements, expense reporting, and ad hoc tasks.
• Culture & Experience: Act as the first point of contact for visitors and help foster a welcoming and professional office environment.

Qualifications:

• 3+ years of administrative, office management, or related experience (internships or part-time roles considered).
• Proactive, solutions-oriented, and ability to take initiative on administrative and operational projects
• Highly organized with strong attention to detail.
• Excellent communication and interpersonal skills.
• Comfortable balancing multiple tasks and priorities.
• Proficient in Google Workspace (Docs, Sheets, Calendar).
• Reliable, resourceful, and able to maintain confidentiality.

What Success Looks Like:

• Within 1 month: You are fully oriented to our office operations, know the vendors and processes, and reliably manage mail, supplies, and lunches.
• Within 3 months: You independently run day-to-day office needs, manage small events, and anticipate the needs of the executives you support.
• Within 6 months: You streamline systems for office management, build relationships across teams, and take ownership of planning larger team events and offsites.

The Fun Stuff

• Competitive compensation
• Medical, dental, and vision coverage—100% paid for you and your dependents
• Flexible PTO + 11 company holidays
• 401(k) with company match
• Free lunch everyday and fully-stocked micro kitchens and coffee/tea bar
• Generous parental leave (16 weeks for birthing parents, 8 weeks for all others)
• Short- and long-term disability, life insurance, and more
• Annual learning & development stipend
• Remote-first culture with occasional in-person gatherings