Human Resources Assistant

Performance Outcomes

HR Operations & Administrative Support

• Audit the I-9 process.

• Distribute incoming departmental mail.

• Respond to Human Resources email and Teams inquiries.

• Answer incoming Human Resources calls, provide backup support for voicemails, and respond as needed.

• Complete weekly onboarding for new employees.

• Submit requisitions to Accounting for Human Resources supplies and event-related needs.

• Prepare and submit monthly reports to applicable state agencies.

• Prepare andsubmitmonthly attrition reports to HR executives

HR Systems & Technology Support

• Assistwith completing Workday tasks as needed.

• Assistwith reviewing and testing HR information system upgrades or patches.

Benefits & Talent Acquisition Support

• Assist the Senior Benefits Specialist (SBS) with employee benefits-related questions as needed.

• Provide recruitingassistanceby placing phone screening calls to applicants.

Employee Engagement, Events,& Community Involvement

• Facilitate the fundraising project process by:

• Acting astheorganizational liaison.

• Soliciting team members toparticipate.

• Ensuring fundraising events have an assigned leader and providing support as needed.

• Developing communication for the organization.

• Providing status reports on fundraising efforts.

• Develop communication for employees as needed.

• Work with external contacts and coordinate LegalShield involvement.

• Coordinate quarterly blood drives with the Oklahoma Blood Institute.

• Provide the employee anniversary list to the Director of Communications.

• Document andfacilitateOMG Committee meetings.

• Manage the following events:

• Corporate Picnic.

• Jamboree.

• PPLSI Family Tree

Education, Knowledge, and Experience

• High School Degreerequired.

• Prior experience in an office or clerical setting isrequired.

• Three years of prior experience in an administrative position is preferred.

• Experience as an HR Assistant is preferred but notrequired.

• Abilityto thrive in a fast-paced environment where priorities changedaily,employees wear many hats, and attention to detail is essential.

• Ability tothink outside the boxand prioritize tasks and decisionsin a timely manner.

• Passion for supporting the organization in meeting its strategicobjectivesthrough excellent support and execution.

• Excellent verbal and written communication skills.

• Excellent interpersonal and customer service skills.

• Proficiencyin Microsoft Office Suite or related software.

• Excellent organizational skills and attention to detail.

• Ability to handle confidential and sensitive information with professionalism, discretion, and sound judgment.

• Strong time management skills with the ability to manage multiple priorities and consistently meet deadlines.

• Ability to work independently while also collaborating effectively as part of a team.

• Experience using Human Resources Information Systems (HRIS), such as Workday, is preferred.

FLSA Status

Non –Exempt;overtime may berequired.

Physical Requirements/ Work Environment

 The work environment characteristics and physical demands described here are representative ofthese anemployee encounters whilepreformingthe essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Prolonged periods of sitting at a desk and working on a computer.

• Must be able to regularly lift, carry, and otherwise move up to 15 pounds and occasionally up to 30 pounds.

• Ability tofrequentlywalk between departments and floors.

• Frequent use of a computer, keyboard, telephone, and other standard office equipment.

• Ability to communicate effectively in person, by telephone, email, and virtual communication platforms.

• Ability tomaintainconcentration and attention to detail while performing repetitive administrative tasks and managing multiple priorities.

• Ability to work in a fast-paced office environment with frequent interruptions and changing priorities.

• Must be able to occasionally bend, stoop, reach, and retrieve files, office supplies, or event materials.

• Ability to attend andassistwith company meetings, employee events, and community activities, which may require occasional setup, breakdown, or transporting materials.