Procurement Specialist 2

SUMMARY

The Procurement Specialist – Level II is responsible for collaborating with Procurement Managers on a multitude of Procurement projects ranging from RFXs, contract management reviews and other supply chain management initiatives. Key activities include but are not limited to client account group interviews, advanced financial analysis and the modeling of proposals in the creation of Microsoft Word, Excel and PowerPoint communication summaries

KEY DUTIES & RESPONSIBILITIES

Strategic Planning & Delivery
▪ Requires strong stakeholder management capabilities in order to understand business requirements.
▪ Develops and recommends advanced and complex strategic plans for Manager review.
▪ Implements strategic plans.

Sourcing Strategy
▪ Develops and recommends sourcing strategies that maximize value and mitigate risks to the company and its clients.
▪ Implements sourcing strategy.
▪ Reviews and measures the effectiveness of the strategy.
Opportunities Assessment & Implementation
▪ Leads and performs opportunities assessment activities and drives leverage across client accounts.
▪ Achieves improvements in operational efficiencies and cost savings as a result.

Competitive Bids
▪ Executes end-to-end competitive bid process for strategic plans.
▪ Negotiates with suppliers to secure optimum cost and maximum value.

Supplier Performance Measurement & Management
▪ Identifies and implements performance metrics to measure and take action to improve supplier performance.
▪ Measures and manages supplier performance.
▪ Responsible for supplier performance for assigned categories and reports on supplier sustainability.

Supplier Relationship Management
▪ Develops and maintains effective relationships with suppliers.

Supplier Contractual Agreements
▪ Negotiates, develops, implements, amends and monitors supplier contractual agreements.
Strategic Sourcing Best Practices & Industry Trends
▪ Maintains in-depth and current category knowledge as well as knowledge of strategic sourcing best practices and industry trends
▪ Provides category and strategic sourcing subject matter expertise for complex categories and / or geographic areas.
▪ Develops and maintains benchmarking activity for assigned categories.
Vendor Qualification & Set-Up Process
▪ Validates vendor set up and vendor information changes.
▪ Performs Anti-Bribery and Corruption due diligence.

Support
▪ Develops and maintains standard templates for strategic sourcing documentations including but not limited to RFx templates, contract agreements, scopes of work, service level agreements, and letters of agreements.
▪ Ensures adherence to Company Policies, Processes and Work Instructions.
▪ Interacts with Operational and Finance team members to meet requirements.
▪ Supports Procurement team members as required.

KNOWLEDGE & SKILLS

▪ University graduation or professional certification
▪ Minimum 5 years’ experience in Procurement field
▪ Knowledge of strategic sourcing requirements and practices. Maintains current knowledge
▪ Ability to develop and execute category management strategies and plans
▪ Ability to manage multiple projects simultaneously
▪ Ability to develop and execute supplier contract agreements
▪ Advanced analytical and problem solving skills
▪ Computer proficiency in MS Office applications. Ability to quickly learn proprietary databases
▪ Ability to build and manage relationships with various stakeholders
▪ Advanced influence, persuasion and negotiation skills
▪ Has in-depth knowledge in own discipline and basic knowledge of related disciplines
▪ Solves complex problems; takes a new perspective on existing solutions
▪ Works independently; receives minimal guidance
▪ May lead projects or project steps within a broader project or have accountability for ongoing activities or objectives
▪ Acts as a resource for colleagues with less experience
▪ May represent the level at which career may stabilize for many years or even until retirement
▪ High degree of business ethics and accountability
▪ High degree of client service orientation
▪ Possesses a team spirit and strong collaboration
▪ Exceptional interpersonal skills
▪ Tenacity to overcome challenges to deliver on commitments
▪ Advanced Microsoft Office skills (Word, Excel, PowerPoint)
▪ Excellent English communication skills both verbal and written
▪ Facilities Management/ Property Management experience, an asset
▪ French language proficiency, an asset

Licenses and/or Professional Accreditation
▪ Completion of Supply Chain Management Professional Designation or equivalent or degree/diploma in business related studies